Interoffice Memorandum
DATE: July 29, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Richard Steiger, FMA, Manager II, Facilities Management Division
PHONE: 407-836-7473
SUBJECT: Approval of Amendment No. 14, Contract Y18-1053, Recycle and Waste Disposal Services
ACTION REQUESTED:
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Approval of Amendment No. 14, Contract Y18-1053, Recycle and Waste Disposal Services, with Waste Management Inc. of Florida, in the amount $573,660.55, for a revised estimated contract amount of $3,286,359.49. ([Administrative Services Department Facilities Management Division] Procurement Division)
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PROCUREMENT:
This amendment extends the contract for the period of September 1, 2024 through December 31, 2024 and adds funding to support the extension period while a procurement process is completed.
FUNDING:
Delivery orders for services will be issued on an as-needed basis.
APPROVALS:
The Facilities Management Division concurs with the recommendation.
REMARKS:
On November 13, 2018, the Board authorized award of Invitation for Bids (IFB) Y18-1053 to Waste Management Inc. of Florida in the estimated contract award amount of $1,499,196.50 for a one-year term, renewable by the Procurement Division for four additional one-year terms. This contract provides waste disposal and recycling services at County owned and operated facilities.
IFB Y24-146-KS was issued January 9, 2024, resulting in four bid submissions, which all exceeded the engineer’s estimate and are unable to be awarded in the available funding allocation. Therefore, the IFB was cancelled, and will be resolicited following Facilities Management’s comprehensive review of the current scope and cost factors.
Previous contract amendments are as follows:
Amendment No. 1: Added, deleted, and modified language to the Scope of Services. The contract amount remained unchanged.
Amendment No. 2: Added language to the Scope of Services. The contract amount remained unchanged.
Amendment No. 3: Renewed the contract for the period of February 1, 2020 through January 31, 2021 with a Consumer Price Index increase of 1.8%, increasing the contract by $26,985.53, for a revised estimated contract amount of $1,526,182.03.
Amendment No. 4: Added funds in the amount of $22,035.24, for a revised estimated contract amount of $1,548,217.27, for Class III increases. Board approval was obtained on September 1, 2020.
Amendment No. 5: Renewed the contract for the period of February 1, 2021 through January 31, 2022 with a Consumer Price Index increase of 0.6%, increasing the contract total by $14,914.24, for a revised estimated contract amount of $1,563,131.51.
Amendment No. 6: Added funds in the amount of $26,985.53, for a revised estimated contract amount of $1,590,117.04 for Class III increases. Board approval was obtained on September 14, 2021.
Amendment No. 7: Renewed the contract for the period of February 1, 2022 through January 31, 2023 with a Consumer Price Index increase of 4%, increasing the contract amount by $15,510.68, for a revised estimated contract amount of $1,605,627.72.
Amendment No. 8: Added funds in the amount of $9,798, for a revised estimated contract amount of $1,615,425.72 for Class III increases. Board approval was obtained on August 9, 2022.
Amendment No. 9: Renewed the contract for the period of February 1, 2023 through January 31, 2024 with a Consumer Price Index increase of 8.2%, increasing the contract total by $16,782.39, for a revised estimated contract amount of $1,632,208.11.
Amendment No. 10: Increased the contract pricing for Class III increases, approved by the Board on September 1, 2023. The contract amount remained unchanged.
Amendment No. 11: Extended the contract for the period February 1, 2024 through February 29, 2024 with a Consumer Price Index increase of 20%, increasing the contract total by $220,000, for a revised estimated contract amount of $1,852,208.11.
Amendment No. 12: Extended the contract for the period of March 1, 2024 through July 31, 2024. The contract amount increased by $717,075.69, for a revised estimated contract amount of $2,569,283.80. Board approval was obtained on February 6, 2024.
Amendment No. 13: Extended the contract for the period of August 1, 2024 through August 31, 2024. The contract amount increased by $143,415.14, for a revised estimated contract amount of $2,712,698.94.