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File #: 24-1524    Version: 1 Name:
Type: Procurement Status: Passed
File created: 10/2/2024 In control: Administrative Services Department
On agenda: 10/29/2024 Final action: 10/29/2024
Title: Selection of one firm and an alternate to provide Engineering Services for State Road 50 (Florida Department of Transportation FID #239203-7), Request for Proposals Y24-820-GV from the following firms listed alphabetically: * Barnes, Ferland, and Associates Inc. * CPH Consulting, LLC. Further request Board authorization for the Procurement Division to negotiate and execute a contract with a not-to-exceed budget of $3,250,000. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Utilities Department Engineering Division] Procurement Division)
Attachments: 1. Y24-820-GV agenda score sheet, 2. MWBE Evaluation Y24-820 Reviewed 9.24.2024, 3. 2024-10-29 PPP File 24-1524 Engineering Services for State Road 50

Interoffice Memorandum

 

DATE: October 2, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Lindy A. Wolfe, P.E., LEED AP, Manager II, Utilities Engineering Division

 

PHONE: 407-254-9918

 

SUBJECT: Selection of Consultant, Request for Proposals, Y24-820-GV Engineering Services for State Road 50

 

RECOMMENDATION:

title

Selection of one firm and an alternate to provide Engineering Services for State Road 50 (Florida Department of Transportation FID #239203-7), Request for Proposals Y24-820-GV from the following firms listed alphabetically:

•                     Barnes, Ferland, and Associates Inc.

•                     CPH Consulting, LLC.

 

Further request Board authorization for the Procurement Division to negotiate and execute a contract with a not-to-exceed budget of $3,250,000. 

Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Utilities Department Engineering Division] Procurement Division)

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PROCUREMENT:

The utility improvements include removing and replacing existing water and wastewater  facilities to resolve any potential conflicts with the Florida Department of Transportation Project FID # 239203-7 road widening improvements along State Road 50 and Old Cheney Highway.  This project is located in Districts 4 and 5.

FUNDING:

Funding is available in account numbers: 4420-038-1482-0066-6345 and 4420-038-1504-0080-6345.

DISCUSSION:

Three proposals were received in response to this Request for Proposals (RFP). The Procurement Committee evaluated the proposals in accordance with the criteria set forth in this RFP. M/S SIETRICON was deemed non-responsive for failure to submit the documents required in the RFP. 

The proposals were evaluated by the Procurement Committee on September 25, 2024.  Commissioner Christine Moore was assigned to the Procurement Committee.

The Procurement Committee’s consensus scores are attached.