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File #: 24-1491    Version: 1 Name:
Type: Procurement Status: Passed
File created: 9/24/2024 In control: Administrative Services Department
On agenda: 10/29/2024 Final action: 10/29/2024
Title: Selection of one firm and two ranked alternates to provide Inmate Food Services, Request for Proposals Y24-1107-KS from the following firms listed alphabetically: * Aramark Correctional Services, LLC * Summit Food Service * Trinity Services Group Further request Board authorization for the Procurement Division to negotiate and execute a contract in the estimated amount of $26,787,850 for a five-year term. Further request Board authorization for the Procurement Division to renew the contract for two additional one-year terms. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm if we are unable to come to a favorable negotiated agreement and commence negotiations with the next ranked alternate until a successful negotiation is reached. ([Corrections Department Administrative Services Division] Procurement Division)
Attachments: 1. Y24-1107 BDD Memo, 2. RFP Y24-1107-KS Score Sheet.1, 3. 2024-10-29 PPP File 24-1491 Discussion Inmate Food Services

Interoffice Memorandum

 

DATE: September 24, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Anthony Watts, Deputy Chief, Corrections Department

 

PHONE: 407-836-3002

 

SUBJECT: Selection of Firm, Request for Proposals Y24-1107-KS, Inmate Food Services

 

RECOMMENDATION:

title

Selection of one firm and two ranked alternates to provide Inmate Food Services, Request for Proposals Y24-1107-KS from the following firms listed alphabetically:

•                     Aramark Correctional Services, LLC

•                     Summit Food Service

•                     Trinity Services Group

Further request Board authorization for the Procurement Division to negotiate and execute a contract in the estimated amount of $26,787,850 for a five-year term. Further request Board authorization for the Procurement Division to renew the contract for two additional one-year terms.

Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm if we are unable to come to a favorable negotiated agreement and commence negotiations with the next ranked alternate until a successful negotiation is reached. ([Corrections Department Administrative Services Division] Procurement Division)

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PROCUREMENT:

This contract will procure food service three times daily to inmates confined to the jail complex housing units, ensuring meals are compliant with nutritional regulations.  Additionally, the firm will provide staff dining and stock a separate mini market available for staff to purchase 24/7 days per week.

FUNDING:

Funding is available with account number 0001-081-3809-4135.

DISCUSSION:

Proposals were evaluated by the Procurement Committee on September 9, 2024. Commissioner Nicole Wilson was assigned to the Procurement Committee.

Three proposals were received in response to the Request for Proposals (RFP) and evaluated in accordance with the criteria contained in the RFP. The scores of the Procurement Committee are attached.