Interoffice Memorandum
DATE: December 26, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: David Gregory, Manager II, Solid Waste Division
PHONE: 407-254-9622
SUBJECT: Approval of Purchase Order M116932 Rebuild of Off-Road Mack GU813 Truck
ACTION REQUESTED:
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Approval of Purchase Order M116932, Rebuild of Off-Road Mack GU813 Truck, with Nextran Truck Center, in the amount of $195,797.54. [(Utilities Department Solid Waste Division) Procurement Division]
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PROCUREMENT:
This purchase order procures rebuild of an off-road Mack GU813 Truck, consisting of reconditioning the engine, transmission, axle, wiring harness, torque converter, radiator, 5th wheel hardware, dropbox, air drier, brakes catwalk grating and emissions module.
FUNDING:
Funding is available in account number 4410-038-1025-3820.
APPROVALS:
The Solid Waste Division concurs with this recommendation
REMARKS:
The Solid Waste Division uses six-wheel drive off-road tractors (also called “yard dogs”) to haul loaded transfer trailers to the landfill workface. The Solid Waste Division has six units. In an effort to economically maintain the yard dog fleet, the Solid Waste Division is pursuing rebuilding a yard dog rather than procuring a new unit. Rebuilding the unit can be done faster and at less cost than acquiring a new unit, with an approximate cost of $292,855. The Mack GU813 yard dog 6X6 truck is a highly customized unit designed specifically to perform tasks at the landfill. Staff has confirmed that Nextran Corporation is the only authorized dealer for Mack in Florida offering complete equipment rebuilds on this equipment.
The Mack GU813 off-road yard dog 6x6 truck is a specialized unit that is used to haul loaded trailers delivered from the transfer station to the working class I cell for disposal. Empty trailers are transported to the staging area so they can return to the transfer stations for reloading. This is an essential operational process that ensures compliance at the transfer stations. Without the rebuild, the Solid Waste Division would be unable to further extend the life of this equipment which would cost the County thousands in future repairs as well as the purchase of new equipment.
Price reasonableness was established by comparison to the purchase of a replacement yard dog 6x6 unit. Rebuilding an existing yard dog 6x6 unit will provide cost savings of $97,057.46 to the County. Also, the one-year warranty that is included with the rebuild provides additional cost savings which will be beneficial to the County.