Interoffice Memorandum
DATE: September 9, 2026
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Rich Steiger, FMA, Manager II, Facilities Management Division
PHONE: 407-836-7473
SUBJECT: Approval to Purchase Metered Postage for Fiscal Year 26-27
ACTION REQUESTED:
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Approval to Purchase Metered Postage for Fiscal Year 26-27 from the United States Postal Service Computerized Meter Resetting System (CMRS-PBP), a subsidiary of Pitney Bowes, in the estimated amount of $829,650. ([Administrative Services Department Facilities Management Division] Procurement Division)
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PROCUREMENT:
This approval will allow the Facilities Management Division to purchase postage for an electronic transfer service to electronically load and process metered mail through the mailrooms. The purchase order associated with this approval will be created once fiscal year 2027 begins.
FUNDING:
Funding is available in account numbers 0001-043-1722-3510, 1011-068-2601-3510, 1011-068-2610-3510, 1011-068-2611-3510, 1011-068-2621-3510, 1011-068-2622-3510, 1011-068-2623-3510, 1011-068-2624-3510, 1011-068-2630-3510, 0001-068-2606-3510, 0001-068-2605-3510, 0001-068-2650-3510, 0001-068-3110-3510, 5906-068-9536-3510, 0001-068-3125-3510, 1050-062-1801-3510, 0001-068-2422-3510, 1242-068-1790-3510, 0001-034-0676-3510, 0001-034-0683-3510, 1002-072-2718-3510, and 0001-062-2458-3510.
APPROVALS:
The Facilities Management Division concurs with this recommendation.
REMARKS:
The County currently owns three Pitney Bowes electronic scales, meters, and allocators, which are not compatible with other electronic mail systems. The current system is totally integrated with Postage by Phone System Capability. The capability to provide this service for Pitney Bowes equipment is proprietary to United States Postal Services/CMRS-PBP.
Organization Estimated Annual Expenditures
Facilities Management Division $550,000
Division of Building Safety $7,800
Planning, Environmental & Development Services Dept $62,200
Housing and Community Development Division $100
Code Enforcement Division $190,000
Parks and Recreation Division $6,000
Environmental Protection Division $4,800
Safe Neighborhood Services $4,000
Office of Emergency Management $250
Traffic Engineering Red Light Cameras $4,000
Citizen Resource and Outreach Division $500