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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 24-1256    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/15/2024 In control: Administrative Services Department
On agenda: 9/10/2024 Final action: 9/10/2024
Title: Approval to Purchase Metered Postage for Fiscal Year 24-25, with the United States Postal Service Computerized Meter Resetting System (CMRS-PBP), a subsidiary of Pitney Bowes, in the estimated amount of $825,650. [(Administrative Services Department Facilities Management Division) Procurement Division]

Interoffice Memorandum

 

DATE: August 15, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Rich Steiger, FMA, Manager II, Facilities Management Division

 

PHONE: 407-836-7473

 

SUBJECT: Approval to Purchase Metered Postage for Fiscal Year 24-25

 

ACTION REQUESTED:

title

Approval to Purchase Metered Postage for Fiscal Year 24-25, with the United States Postal Service Computerized Meter Resetting System (CMRS-PBP), a subsidiary of Pitney Bowes, in the estimated amount of $825,650. [(Administrative Services Department Facilities Management Division) Procurement Division]

 

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PROCUREMENT:

This approval will allow the Facilities Management Division to purchase postage for an electronic transfer service to electronically load and process metered mail through the mailrooms. The purchase order associated with this approval will be created once fiscal year 2025 begins.

FUNDING:

Funding is available in account numbers 0001-043-1722-3510, 1011-068-2601-3510, 1011-068-2610-3510, 1011-068-2611-3510, 1011-068-2621-3510, 1011-068-2622-3510, 1011-068-2623-3510, 1011-068-2624-3510, 1011-068-2630-3510, 0001-068-2606-3510, 0001-068-2605-3510, 0001-068-2650-3510, 5904-068-9336-3510, 0001-068-3125-3510, 1050-062-1801-3510, 0001-068-2422-3510, 1242-068-1790-3510, 0001-068-3221-3510, 0001-034-0676-3510, 0001-034-0683-3510, 1002-072-2718-3510, and 0001-062-2458-3510. Funds from Facilities Management will be used to fund the post office reserve account. Other accounts will be billed based on usage to reimburse the General fund.

APPROVALS:

The Facilities Management Division concurs with this recommendation.

REMARKS:

The County currently owns three Pitney Bowes electronic scales, meters, and allocators, which are not compatible with other electronic mail systems. The current system is totally integrated with Postage by Phone System Capability. The capability to provide this service for Pitney Bowes equipment is proprietary to United States Postal Services/CMRS-PBP.