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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

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File #: 25-179    Version: 1 Name:
Type: Procurement Status: Passed
File created: 1/10/2025 In control: Administrative Services Department
On agenda: 2/11/2025 Final action: 2/11/2025
Title: Approval of Contract Y24-812-CR, Orange County Convention Center Campuswide Elevators and Escalators Replacement and Modernization, with Lerch Bates, Inc., in the total contract award amount of $4,480,017 for all negotiation phases. ([Convention Center Fiscal and Operational Support Division] Procurement Division)

Interoffice Memorandum

 

DATE: January 10, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Terry Devitt, Deputy Director, Orange County Convention Center

 

PHONE: 407-685-9867

 

SUBJECT: Approval of Contract Y24-812-CR, Orange County Convention Center Campuswide Elevators and Escalators Replacement and Modernization

 

ACTION REQUESTED:

title

Approval of Contract Y24-812-CR, Orange County Convention Center Campuswide Elevators and Escalators Replacement and Modernization, with Lerch Bates, Inc., in the total contract award amount of $4,480,017 for all negotiation phases. ([Convention Center Fiscal and Operational Support Division] Procurement Division)

 

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PROCUREMENT:

This contract will procure the replacement and upgrade of the elevators and modernize the escalators in the Orange County Convention Center, Phase I through IV (West Building) and Phase V (North-South Building). The scope of work will be completed in two phases (Phase A and Phase B). Phase A work will include the removal and replacemenUmodernization of approximately 32 escalators, one cargo lift, and 24 elevators within the Orange County Convention Center West and North-South buildings. The new elevators and escalators shall be fully compliant with the current codes and shall include the modern technological and safety features. The construction of the Phase A work will be performed in four subphases; specifically, subphase 1A through subphase 4A, each of approximately two to three years duration.

 

The remaining campus wide escalators and elevators will be replaced at a later time as part of Phase B. This project is located in District 6.

 

FUNDING:

Funding is available in account number 4430-035-0960-95-6210.

 

APPROVALS:

The Orange County Convention Center concurs with this recommendation.

 

REMARKS:

On June 4, 2024, the Board authorized the selection of Lerch Bates, Inc. and authorized negotiation and execution of a contract by the Procurement Division provided that the contract does not exceed the budget amount of $3,887,700.

During the solicitation process, a revision to the project's Scope Validation Estimate Report occurred, resulting in the not-to-exceed amount being adjusted to $4,480,017 for all phases. The increased budget amount was inadvertently misstated on the board agenda item. The updated amount reflects the necessary adjustments to support the project's scope and deliverables effectively.