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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-703    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 4/18/2025 In control: Administrative Services Department
On agenda: 5/20/2025 Final action:
Title: Approval of Change Order No. 2, Purchase Order M116128, Weekly Temporary Landscape Services, with Aristocuts Lawn & Garden Services, Inc., in the amount of $88,224, for a revised total amount of $183,800. [(Utilities Department Water Division) Procurement Division]
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Interoffice Memorandum

 

DATE: April 28, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Marc Cannata, P.E., Deputy Director, Utilities Department

 

PHONE: 407-254-9880

 

SUBJECT: Approval of Change Order No. 2, Purchase Order M116128, Weekly Temporary Landscape Services  

 

ACTION REQUESTED:

title

Approval of Change Order No. 2, Purchase Order M116128, Weekly Temporary Landscape Services, with Aristocuts Lawn & Garden Services, Inc., in the amount of $88,224, for a revised total amount of $183,800.  [(Utilities Department Water Division) Procurement Division]

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PROCUREMENT:

This change order adds funds to ensure the continuity of operations needed to maintain all the South Regional Water Plant Facilities grounds at all sites for the period of April 11, 2025 through September 30, 2025 while a procurement process is complete.  The resolicitation is projected to be issued in May.

FUNDING:

Funding is available in account number 4420-038-1324-3810.

APPROVALS:

The Utilities Department concurs with this recommendation.

REMARKS:

On October 18, 2024, Purchase Order M116128 was issued to Aristrocuts Lawn & Garden Services, Inc., in the amount of $51,464 for weekly temporary landscape services to maintain all the South Regional Water Plants Facilities grounds at all sites for the period of October 1, 2024 through December 31, 2024. 

Invitation for Bids Y24-1059 was issued to establish a term contract for these services but was canceled due to the department’s concern of the significant cost increases associated with the services outlined in the contract. The department needs additional time to review the scope of work with the goal of evaluating which services are essential and identify areas where they can scale back based on actual usage and ensure that any required licenses for the scope of work are clearly outlined in the new bid specifications. 

Extension of current services is necessary to avoid lapse in services for all the South Regional Water Plants Facilities grounds at all sites.

Previous change order is as follows:                     

Change Order No. 1: Closed lines 1-3 due to incorrect object code and replaced with lines 9-11. Extended the performance period from January 1, 2025 through April 10, 2025, and added funds in the amount of $44,112, for a revised total amount of $95,576.