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File #: 25-114    Version: 1 Name:
Type: Procurement Status: Passed
File created: 12/23/2024 In control: Administrative Services Department
On agenda: 1/28/2025 Final action: 1/28/2025
Title: Approval to award Invitation for Bids Y24-1055-AV, Access Control, Monitoring Services, and Installation, to the low responsive and responsible bidder, Lane Electronics and Alarm Systems, Inc., in the estimated contract award amount of $446,255 for a five-year term. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Community and Family Services Department Parks and Recreation Division] Procurement Division)
Attachments: 1. 1055 BDD Memo

Interoffice Memorandum

 

DATE: December 23, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Matt Suedmeyer, Manager II, Parks and Recreation Division

 

PHONE: 407-836-6202

 

SUBJECT: Award of Invitation for Bids Y24-1055-AV, Access Control, Monitoring Services, and Installation

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y24-1055-AV, Access Control, Monitoring Services, and Installation, to the low responsive and responsible bidder, Lane Electronics and Alarm Systems, Inc., in the estimated contract award amount of $446,255 for a five-year term.

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Community and Family Services Department Parks and Recreation Division] Procurement Division)

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PROCUREMENT:

This contract will provide monitoring, repairs, inspection, and installation of the access control to 37 parks and the graphics administration location.

FUNDING:

Funding is available in account number 1050-062-1801-3197.

 

APPROVALS:

The Parks and Recreation Division and Business Development Division concur with this recommendation.

 

REMARKS:

Five bids were received in response to this Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness. Johnson Controls Security (JCI) was deemed non-responsive for including conflicting terms with the solicitation and an edited Bid Response Form. Lane Electronics and Alarm Systems, Inc. has a satisfactory record of performance and is considered responsible. Therefore, the recommendation for award is made to Lane Electronics and Alarm Systems, Inc.

The bid tabulation is as follows:

Bidder:                                                                                                                                                                        5-Year Estimated Total

Lane Electronics and Alarm Systems, Inc.                                                               $446,255

Crime Prevention Security Systems, L.L.C.                                                               $478,023

Viking Security, Inc                                                                                                                                                   $1,179,685

Next Generation Services and Contracting, Inc.                                                               $6,103,125

Johnson Controls Security (JCI)                                                                                                         Non-Responsive