Interoffice Memorandum
DATE: October 6, 2026
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division
PHONE: 407-836-0048
SUBJECT: Award of Invitation for Bids Y26-701-RC Corrections Campus-Wide Window Repair
ACTION REQUESTED:
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Approval to award Invitation for Bids Y26-701-RC: Corrections Campus-Wide Window Repair to the low responsive and responsible bidder, Best Home Protection Windows and Doors, Inc., in the contract award amount of $2,750,000 inclusive of additives 1, 2, 3 and 4. ([Administrative Services Department Capital Projects Division] Procurement Division)
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PROCUREMENT:
The project consists of the repair and rehabilitation of exterior windows throughout the Corrections campus, excluding the Administration Building and Horizons Dormitory windows. The Base Bid includes the repair of all applicable exterior windows within the identified project limits. Additive No. 1 includes fully stripping the existing paint from exterior steel windows and storefronts prior to repainting, including the removal of all loose and delaminating paint. Additive No. 2 addresses areas where deterioration has occurred to the paint application on the interior side of exterior windows. The work includes preparing and painting exposed steel frames, removing all loose paint and scale, applying one coat of primer and two coats of topcoat, and sealing the leading edges of all fastener heads. This additive includes 500 linear feet of interior paint application. Additive No. 3 includes the Booking and Release Center courtyard windows, which are not included in the Base Bid scope. Additive No. 4 includes Central Energy Plant 1, which is also not included in the Base Bid scope of work. This project is located in District 6.
FUNDING:
Funding is available in account number 1023-043-0263-3810.
APPROVALS:
The Capital Projects Division concurs with this recommendation.
REMARKS:
Four bids were received in response to this Invitation for Bids and evaluated for responsiveness, responsibility, and price reasonableness. Price reasonableness was established by comparison to the engineer's estimate and consideration of market factors.
The bid submitted from Best Home Protection Windows and Doors, Inc. is considered reasonable based on comparison to the engineer’s estimate. References provided were satisfactory for this type of work, and Best Home Protection Windows and Doors, Inc. has been determined to be responsible. Therefore,
The bid tabulation is as follows:
Lowest Bider - Best Home Protection Windows and Doors Inc. Total Bid Amount: $2,750,000.00
Base Bid- $2,000,000.00
Additive 1- $200,000.00
Additive 2 -$200,000.00
Additive 3 -$250,000.00
Additive 4 -$100,000.00
Second Lowest Bider- Property Renovations and Construction Total Bid Amount: $2,972,000.00
Base Bid- $2,697,000.00
Additive 1- $127,000.00
Additive 2- $43,000.00
Additive 3- $67,000.00
Additive 4- $38,000.00
Third Lowest Bider- Timekey Enterprise LLC Total Bid Amount: $3,619,336.00
Base Bid- $3,350,712.00
Additive 1 -$175,077.00
Additive 2- $19,136.00
Additive 3 -$40,055.00
Additive 4- $34,356.00
Fourth Lowest Bider- FP Property Restoration Total Bid Amount: $4,071,625.50
Base Bid- $2,528,975.10
Additive 1- $450,660.00
Additive 2- $571,184.40
Additive 3- $322,350.00
Additive 4- $198,456.00