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File #: 25-1435    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 10/22/2025 In control: Administrative Services Department
On agenda: 11/18/2025 Final action:
Title: Approval to award Invitation for Bids Y25-193-AV, Testing, Inspection, Maintenance and Monitoring of the Fire Alarm System, and Smoke Control System at the Orange County Convention Center, to the low responsive and responsible bidder, Convergint Technologies LLC, in the estimated contract award amount of $6,197,720 for a five-year term. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Orange County Convention Center Facility Operations Division] Procurement Division)
Attachments: 1. 193 BDD
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

 

DATE: October 22, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, FNIGP, CFCM, FNIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Terry Devitt, Deputy Director, Orange County Convention Center

 

PHONE: 407-685-9867

 

SUBJECT: Award of Invitation for Bids Y25-193-AV, Testing, Inspection, Maintenance and Monitoring of the Fire Alarm System, and Smoke Control System at the Orange County Convention Center

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y25-193-AV, Testing, Inspection, Maintenance and Monitoring of the Fire Alarm System, and Smoke Control System at the Orange County Convention Center, to the low responsive and responsible bidder, Convergint Technologies LLC, in the estimated contract award amount of $6,197,720 for a five-year term. 

 

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Orange County Convention Center Facility Operations Division] Procurement Division)

 

 

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PROCUREMENT:

This contract will provide testing, inspection, maintenance, and monitoring of the fire alarm system and smoke control system at the Orange County Convention Center.

 

FUNDING:

Funding is available in account number 4430-035-0922-3810.

 

 

APPROVALS:

The Convention Center concurs with this recommendation.

REMARKS:

Five bids were received in response to this Invitation for Bids (IFB) and evaluated for responsiveness, responsibility, and price reasonableness. Midwest Alarm Company Inc. and Summit Fire & Security were deemed non-responsible for failure to comply with reference requirements as identified in the IFB. Sciens Orlando LLC was deemed non-responsive for failure to sign their offer, and for qualifying their bid with additional terms and conditions.  Convergint Technologies LLC has a satisfactory record of performance and is considered responsible. Prices have been determined to be reasonable compared to current contracted pricing. Therefore, award is recommended Convergint Technologies LLC.

 

The bid tabulation is as follows:

 

 

Bidder                                                                                                                                                                        Five-Year Bid Total

Convergint Technologies LLC                                                                                                         $6,197,720.00

Johnson Controls Fire Protection LP                                                                                      $10,947,133.60

Sciens Orlando LLC                                                                                                                              Non-Responsive

Midwest Alarm Company Inc.                                                                                                         Non-Responsible

Summit Fire & Security                                                                                                                              Non-Responsible