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File #: 25-257    Version: 1 Name:
Type: Procurement Status: Passed
File created: 1/27/2025 In control: Administrative Services Department
On agenda: 3/25/2025 Final action: 3/25/2025
Title: Approval of Amendment No. 3, Contract Y22-815, Construction, Engineering and Inspection Services for Shingle Creek Trail Phase 3, with CDM Smith, Inc., in the amount of $171,253.32, for a revised total contract amount of $732,867.06. ([Public Works Department Highway Construction Division] Procurement Division)

Interoffice Memorandum

 

DATE: February 21, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Kenneth Leeming, P.E., Manager, Highway Construction Division

 

PHONE: 407-836-7713

 

SUBJECT: Amendment No. 3, Contract Y22-815, Construction, Engineering and Inspection Services for Shingle Creek Trail Phase 3

 

ACTION REQUESTED:

title

Approval of Amendment No. 3, Contract Y22-815, Construction, Engineering and Inspection Services for Shingle Creek Trail Phase 3, with CDM Smith, Inc., in the amount of $171,253.32, for a revised total contract amount of $732,867.06. ([Public Works Department Highway Construction Division] Procurement Division)

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PROCUREMENT:

This amendment adds funding for hours needed to project engineer, administrator, senior inspector, and resident compliance specialist as the construction project is a Federally funded Local Agency Program (LAP) which requires that construction engineering and inspection services be provided by an FDOT approved consultant, rather than County staff in order to receive federal reimbursements for the construction costs.  This additional construction time requires CDM Smith, Inc. to provide staff for a longer duration than anticipated and additional services for claims analysis were added.  The construction contract is currently scheduled to run through May 27, 2025 and the services will be needed for up to an additional 120 days after construction completion for closeout services.

 

FUNDING:

Funding is available in account number 1265-062-2119-6310.

APPROVALS:

The Public Works Highway Construction Division concurs with this recommendation.

 

 

REMARKS:

On September 13, 2022, the Board approved the selection of CDM Smith, Inc.  Contract Y22-815, was executed in the total amount of $535,154.60, which encompasses Construction Engineering and Inspection and Compliance Support services for the Shingle Creek Trail Phase 3 (Orange County Line to Town Loop Boulevard) construction project.

Previous amendment is as follows:

Amendment No. 1:  Date: 03/23/23 Amount: $13,160.71

This amendment was for additional services needed for claims analysis on the contract.

Amendment No. 2:  Date: 02/11/25 Amount: $13,298.43

This amendment was for additional hours needed for the resident compliant specialist on the project