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File #: 24-1022    Version: 1 Name:
Type: Procurement Status: Passed
File created: 7/2/2024 In control: Administrative Services Department
On agenda: 7/30/2024 Final action: 7/30/2024
Title: Approval to award Invitation for Bids Y24-1017-AV, Professional Language Interpretation Services, to Ad-Astra Florida Inc. in the estimated contract award amount of $120,350 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Community and Family Services Department Youth and Family Services Division] Procurement Division)
Attachments: 1. Staff Report, 2. Y24-1017 BDD Memo, 3. 2024-07-30 Administrative Services Department Consent Item-12

Interoffice Memorandum

 

DATE: July 2, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Diana Mendez, Manager, Youth and Family Services Division

 

PHONE: 407-836-9325

 

SUBJECT: Award of Invitation for Bids Y24-1017-AV, Professional Language Interpretation Services

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y24-1017-AV, Professional Language Interpretation Services, to Ad-Astra Florida Inc. in the estimated contract award amount of $120,350 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms.

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County.

([Community and Family Services Department Youth and Family Services Division] Procurement Division)

body


PROCUREMENT:

 

This contract will provide interpretation services to satisfy the cultural and linguistic needs of the citizens of Orange County.

FUNDING:

Funding is available in account number 0001-062-2451-3197.

APPROVALS:

The Youth and Family Services Division and Business Development Division concur with this recommendation.

REMARKS:

Six bids were received in response to this Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonableness. Ad-Astra Florida Inc. is the current provider for these services and has performed satisfactorily. Homeland Language Services LLC was deemed non-responsible for failing to meet the reference requirements.  Integral Technical Group LLC was deemed non-responsive for qualifying their bid with additional terms and conditions. Language line Services, Inc. and Syntes Language Group Inc. were deemed non-responsive for not meeting the minimum certification requirements. Prices have been determined to be reasonable compared to current contracted pricing. Therefore, the recommendation for award is made to the lowest responsive and responsible bidder Ad-Astra Florida Inc.

The bid tabulation is as follows:

Bidder                                                                                                                                                                        Annual Estimated Bid

Ad-Astra Florida Inc.                                                                                                                              $120,350

Albors & Associates, LLC dba Interpreters Unlimited, Inc.                     $204,600

Homeland Language Services LLC                                                                                    Non-Responsible

Integral Technical Group LLC                                                                                                         Non-Responsive

Language line Services, Inc.                                                                                                         Non-Responsive

Syntes Language Group Inc.                                                                                                         Non-Responsive