Interoffice Memorandum
DATE: April 24, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division
PHONE: : 407-836-0048
SUBJECT: Selection of Firms, Request for Proposals Y25-909-RC Continuing Mechanical Engineering and Plumbing Term Contract
RECOMMENDATION:
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Selection of three firms and three ranked alternates to provide Continuing Mechanical Engineering and Plumbing Term Contract, Request for Proposals Y25-909-RC from the following firms listed alphabetically:
• AtkinsRéalis USA, Inc.
• Graef-USA, Inc.
• Hanson Professional Services, Inc.
• RTM Engineering Consultants, LLC
• SGM Engineering, Inc.
• Tags Engineering, LLC
Further request Board authorization for the Procurement Division to negotiate the professional services rates and execute five-year contracts to provide the services for future requirements.
Further request Board authorization for the Procurement Division to formally terminate negotiations with the top three ranked firms, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Administrative Services Department Capital Projects Division] Procurement Division)
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PROCUREMENT:
The contracts will provide continuing mechanical, plumbing, and electrical engineering and consulting services. The projects will be located throughout Orange County.
FUNDING:
The County will fund task authorizations associated with these continuing contracts on an as needed basis.
DISCUSSION:
The scope of professional mechanical, electrical, and plumbing engineering services to be provided and/or performed by the consultants, either by their “in-house” staff or through a sub-consultant arrangement, for selected projects may include, but not be limited to, providing and or performing services or tasks such as:
• Providing Monthly Reports
• Problem Analysis
• Assessments
• Project Programming
• Schematic Design
• Design Development through 30%, 60%, and 90%
• Construction Documents
• Technical Specifications
• Return on Investment Analysis
• Cost Estimating Services
• Value Engineering
• Reproductions
• Permits
• Construction Contract Administration
Ten proposals were received in response to this Request for Proposals (RFP) and evaluated in accordance with the criteria contained in the RFP. Earth First Consulting LLC, Harvard Jolly, Inc., dba LEAF Engineers, Ingenuity Engineers, Inc., and Setty & Associates International, PLLC, LLC scored too low for Board consideration.
Proposals were evaluated by the Procurement Committee on March 26, 2025. A reconvene meeting was held April 9, 2025. Commissioner Mayra Uribe was assigned to the Procurement Committee.
The scores of the Procurement Committee are attached.