Interoffice Memorandum
DATE: July 2, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Lindy A. Wolfe, P.E., LEED AP, Manager II, Utilities Engineering Division
PHONE: 407-254-9918
SUBJECT: Award of Invitation for Bids Y24-770-GV, Southern Regional Water Supply Facility Stormwater Improvements
ACTION REQUESTED:
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Approval to award Invitation for Bids Y24-770-GV, Southern Regional Water Supply Facility Stormwater Improvements, to the low responsive and responsible bidder, Stage Door II, Inc., in the total contract award amount of $198,650.
In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Utilities Department Engineering Division] Procurement Division)
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PROCUREMENT:
Work under this contract consists of installation of at least 1,000 feet of 24-inch diameter pipeline to direct stormwater from the site to the surrounding wetlands, protecting the fence line. The project is located in District 4.
FUNDING:
Funding is available in account number 4420-038-1498-0023-6340.
APPROVALS:
The Utilities Engineering and Business Development Divisions concur with this recommendation.
REMARKS:
Five bids were received in response to the Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness. The bid submitted by CCC Site Development was deemed non-responsive for failure to submit the documents required in the IFB. The bid submitted by W.T. Comp, Inc. was deemed non-responsive by the Procurement Division, based on the analysis provided by the Business Development Division, which identified that the M/WBE participation goal was not achieved, and sufficient good faith effort documentation was not provided. References provided were satisfactory for this type of work and Stage Door II, Inc. has been determined to be responsible. Therefore, the award is recommended to Stage Door II, Inc.
The bid tabulation is as follows:
Bidder Bid Total
Stage Door II, Inc. $198,650
Cathcart Construction Company $248,000
APEC, LLC $299,905
CCC Site Development Non-Responsive
W.T. Comp, Inc. Non-Responsive