Interoffice Memorandum
DATE: September 9, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Eduardo Avellaneda, MS, P.E., Manager II, Roads & Drainage Division
PHONE: 407-836-7871
SUBJECT: Approval of Change Order No. 1, Purchase Order M116898, Pavement Assessment of County’s Roadway System
ACTION REQUESTED:
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Approval of Change Order No. 1, Purchase Order M116898, Pavement Assessment of County’s Roadway System with iWorQ Systems Inc. in the total amount of $474,611.80, for a revised total contract amount of $671,611.80. ([Public Works Department Roads and Drainage Division] Procurement Division)
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PROCUREMENT:
This change order provides for a pavement condition assessment for Orange County’s roadway system using distress severity and extent. The assessment will provide coverage of 2,660 center line miles of roadway. A condition for each segment and a recommendation treatment for each pavement segment will be entered into the iWorQ pavement management application. The information and data required for budgeting and planning is also a part of the deliverables.
FUNDING:
Funding is available in account number 1002-072-2908-3192.
APPROVALS:
The Roads and Drainage Division concurs with this recommendation.
REMARKS:
On January 28, 2025, the Board approved Sole Source Purchase Order M116898 with iWorQ System Inc., which renewed software licensing, maintenance, and support for an asset management software package with in-house pavement assessment that will integrate with Aurigo software that the Public Works Engineering Division will use for engineering projects. The performance period was established for February 8, 2025 through February 7, 2026.
The software also provides both pavement and signal and sign assessment, as well as provides their enterprise cloud software package. It is also an Environmental Systems Research Institute (ESRI) partner and integrates with the County’s current GIS system. ESRI is a corporation that develops Geographic Information Software. iWorQ will be used by the Roads and Drainage, Stormwater and Traffic Engineering divisions for asset management and pavement management software.
Price reasonableness was established by the department by comparing the proposal to the cost of the previous pavement assessment that was performed by the County in 2014 and determined that the iWorQ proposal is less than half the cost of their previous vendor. In addition, since the last pavement assessment, the County lane mileage has increased, and the cost of the new assessment will still be less than prior assessments.
The 2014 assessment cost the County $1.2 million dollars to assess 2,545 miles of roadway, which comes to a cost of $472 dollars per lane mile. The current proposal will cost the County $474,611.80 to assess 2,660 lane miles which comes to a cost of $252 dollars per lane mile. Previously, pavement assessments were more manpower intensive as personnel were creating spreadsheets as the deliverable, today they are employing technology where instead of creating spreadsheets the data is entered into our database directly which is reducing the manpower required.
The initial PO was established with consideration of the license fee structure. While iWorQ’s competitors charge a per license fee, iWorQ extended one price for unlimited users, which allowed multiple users to use the software. Competing vendors charge a per license cost of $1,900 whereas with iWorQ is a lump sum fee of $1250,000. Based on 204 users in Orange County the cost from competing vendors would come to $387,600 vs. $125,000 or a per license cost of $613, which extended a cost savings of $262,000 per year to the County. Competing software companies cannot offer the same services of assessing the County’s infrastructure. A separate consultant will need to be vetted to provide this service that can work with the County’s established software. iWorQ can provide this service with no issue with the assessment data being compatible. In a sole source posting, one vendor responded and the analysis determined that their software application failed to provide the necessary functionality for the division’s operational needs.
IWorQ performed a pilot pavement assessment where they assessed 100 miles of road at no cost to the County and their assessment compared to our current assessment was determined to be in line with our existing data. This assessment provided validation of their methodology as well as compatibility with our current GIS system.