Interoffice Memorandum
DATE: June 14, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Matt Suedmeyer, Manager II, Parks and Recreation Division
PHONE: 407-836-6202
SUBJECT: Approval of Amendment No. 19, Contract Y12-819, Professional Engineering Design Services for Shingle Creek Regional Trail Phase 1 Segment 2, Phase 1 Segment 3, and Phase 3
ACTION REQUESTED:
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Approval of Amendment No. 19, Contract Y12-819, Professional Engineering Post Design Services for Shingle Creek Regional Trail Phase 1 Segment 2, Phase 1 Segment 3, and Phase 3, with WBQ Design & Engineering, Inc., in the amount of $107,462.60, for a revised total contract amount of $3,115,387.72. ([Community and Family Services Parks and Recreation Division] Procurement Division)
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PROCUREMENT:
This amendment will provide for additional post design services required by the Florida Department of Transportation, construction plan design revisions, and bid document revisions requested by the County. This project includes an Agreement with the Florida Turnpike Enterprise. The County and the consultant had several coordination meetings with the Florida Turnpike Enterprise to redesign the segment of trail/boardwalk and associated drainage within their Right of Way to satisfy their requirements. A major portion of the post-design services budget for this project was utilized for redesigning the trail/boardwalk and drainage. The additional funds for this project will be for performing post design services The Consultant will also provide engineering services during construction of the project including, but not limited, to site visits, attend meetings, filed reviews, and contract administration. The project is located in District 1.
FUNDING:
Funding is available in account number 1265-062-2119-6310.
APPROVALS:
The Public Works Engineering Division and Parks and Recreation Division concur with this recommendation.
REMARKS:
On October 2, 2021, the Board authorized the selection of WBQ Design & Engineering, Inc. and authorized negotiation and execution of a contract by the Procurement Division. The contract was executed on December 17, 2012 for a total contract amount of $1,940,000.
Previous contract amendments are as follows:
Amendment No. 1: Effective Date: 09-20-2013 Amount: $1,984,515.75
Corrected the contract execution amount to $1,984,515.75
Amendment No. 2: Effective Date 01-14-2014 Amount: $0.00
Removed $31,278.95 from 7.0 Geotechnical Services (Lump Sum). Added $31,278.95 to Nadic Post Design Services (Limited Amount).
Amendment No. 3: Effective Date 07-17-2014 Amount: $0.00
Decreased $10,231.80 from WBQ Task 5.0 - Right-of-Way Engineering (Limiting Amount Contract). Added $10,231.80 to WBQ Task 6.0 - Design Survey Services (Lump Sum Contract)
Amendment No. 4: Effective Date 05-04-2015 Amount: $0.00
Decreased $18,217.32 from DRMP Task 3.0 - Design and plans preparation (Limiting Amount Contract). Added $18,217.32 to DRMP Task 3.0 - Design and plans preparation (Lump Sum Contract).
Amendment No. 5: Effective Date 10-07-2015 Amount: $0.00
To reallocate existing funds currently in place to address the design of the Shingle Creek Trail Phase 3, due to the cancellation of this phase of the project.
Amendment No. 6: Effective Date 04-05-2016 Amount: $ 44,057.00
To coordinate meetings with Orange County Parks & Recreation, Engineering, Public Works, Florida Department of Transportation and Florida Department of Environmental Protection, and provide exhibits, engineering and Right-of-Way support for acquisition of Phase 1 of the Shingle Creek Trail.
Amendment No. 7: Effective Date 08-01-2016 Amount: $0.00
To redesign the trail alignment and geometrics for the trail to avoid the Valencia Water Control District's property/easement.
Amendment No. 8: Effective Date: 09-25-2017 Amount: $16,623.07
To provide post design services for the construction of Phase 1, Segment 1 project.
Amendment No. 9: Effective Date: 11-20-2017 Amount: $396,740.47
To provide final engineering design and construction plan preparation for Phase 3.
Amendment No. 10: Effective Date: 04-10-2018 Amount: $149,148.09
To provide final engineering design and construction plan preparation for Phase 1
Segment 2.
Amendment No. 11: Effective Date: 03-11-2019 Amount: $0.00
To update final engineering plans for Phase 2 and to reanalyze the proposed pedestrian
bridge.
Amendment No. 12: Effective Date: 06-15-2019 Amount: $0.00
To update final engineering plans to include water fountains and their appurtenance as well as the necessary permitting.
Amendment No. 13: Effective Date: 01-16-2020 Amount: $0.00
To prepare a Design Variation Report for the Florida Turnpike Enterprise and plans for Phase 3.
Amendment No. 14: Effective Date: 07-31-2020 Amount: $54,649.33
Provided post design services for Phase 2.
Amendment No. 15: Effective Date: 09-17-2020 Amount: $0.00
Provided lighting design services for Phase 1 Segment 3.
Amendment No. 16: Effective Date: 11/09/2021 Amount: $241,151.45
Approved by the Board on 11/9/2021 to provide post design services for Phase 1 - Segment 2, Phase 1 - Segment 3, and Phase 3.
Amendment No. 17: Effective Date: 11/09/2021 Amount: $156,863.82
Approved by the Board on 11/9/2021 to provide design modification to reduce the trail width from 14 feet to 10 feet and the redesign of Phase 3 to incorporate revisions.
Amendment No. 18: Effective Date: 02/01/2022 Amount: $54,649.31
Provided engineering services, shop drawings review.