Interoffice Memorandum
DATE: February 24, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Rich Steiger, FMA, Manager II, Facilities Management Division
PHONE: 407-836-7473
SUBJECT: Award of Invitation for Bids Y25-115-KS, Recycle and Waste Disposal Services
ACTION REQUESTED:
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Approval to award Invitation of Bids Y25-115-KS, Recycle and Waste Disposal Services, to the low responsive and responsible bidder by lot, Waste Pro of Florida, Inc., Lot A in the estimated contract award amount of $14,905,105.90 for a five-year term, Lot B in the estimated contract award amount of $4,629,021.90 for a five-year term, Lot C in the estimated contract award amount of $2,157,692.90 for a five-year term, Lot D in the estimated contract award amount of $325,223 for a five year term, and Lot E in the estimated contract award amount of $1,316,752.10 for a five-year term. ([Administrative Services Department Facilities Management Division] Procurement Division)
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PROCUREMENT:
This contract will procure recycle and waste disposal services for Facilities Management (Lot A), Parks and Recreation (Lot B), Fire Rescue (Lot C), Public Works (Lot D), and Utilities (Lot E).
FUNDING:
Funding is available in account numbers 0001-043-1713-3710, 0001-043-1718-3710, 0001-043-1717-3710, 0001-043-1715-3710, 0001-043-1719-3710, 1002-072-2906-3710, 1002-072-2708-3710, 1142-072-2902-3710, 1050-062-1801-3610, 1050-062-1801-3710, and 1009-034-0672-3710.
APPROVALS:
The Facilities Management Division concur with this recommendation.
REMARKS:
Four bids were received in response to this Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonableness. Price reasonableness was established by comparison to awarded contracts with Hillsborough County, Miami-Dade County, Lee County, Broward County, and Pinellas County. Waste Pro USA’s pricing structure is consistent with market rates for municipal and large-scale commercial waste disposal services. An analysis of previous County contracts for waste and recycling services shows that Waste Pro of Florida, Inc.’s bid is within expected cost parameters. Historically, contracts for similar waste management services have ranged from $2M to $5M annually, depending on the volume of waste and service locations. Waste Pro of Florida, Inc.’s proposed pricing remains consistent with prior awarded contracts, ensuring cost predictability and budget stability for the County. Recommendation for award is made to Waste Pro of Florida, Inc.’s for Lots A, B, C, D, and E as they met the requirements of this solicitation. Coastal Waste & Recycling was approved to withdraw their bid for price miscalculations. Waste Management was deemed non-responsive for Lot E due to changing the terms of the solicitation.
The bid tabulation is as follows:
Bidder Lot A Lot B Lot C Lot D Lot E
GFL Solid
Waste
Southeast
LLC $16,979,818.85 $4,757,327.90 No Bid No Bid No Bid
Waste
Management
Inc. of
Florida $16,756,932.40 $5,354,608.95 $3,244,214.15 $328,363.90 non-responsive
Waste Pro
of
Florida, Inc. $14,905,105.90 $4,629,021.90 $2,157,692.90 $325,233.00 $1,316,752.10
Coastal
Waste &
Recycling,
Inc. Withdrawn Withdrawn Withdrawn Withdrawn Withdrawn