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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1269    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/16/2024 In control: Administrative Services Department
On agenda: 9/10/2024 Final action: 9/10/2024
Title: Approval to award Invitation for Bids Y24-191-MV, Emergency Generator Inspections, Maintenance and Repairs at Orange County Convention Center (OCCC) West Concourse, to the low responsive and responsible bidder, Accurate Power and Technology, Inc., in the estimated contract award amount of $1,539,690.90 for a five-year term. ([Orange County Convention Center Facility Operations Division] Procurement Division)
Attachments: 1. 191 E -Evaluation memo Reviewed 8.6.2024 (2)

Interoffice Memorandum

 

DATE: August 16, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Terry Devitt, Deputy Director, Orange County Convention Center, Facility Operations Division

 

PHONE: 407-685-9867

 

SUBJECT: Award of Invitation for Bids Y24-191-MV, Emergency Generator Inspections, Maintenance and Repairs at Orange County Convention Center (OCCC) West Concourse

 

ACTION REQUESTED:

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Approval to award Invitation for Bids Y24-191-MV, Emergency Generator Inspections, Maintenance and Repairs at Orange County Convention Center (OCCC) West Concourse, to the low responsive and responsible bidder, Accurate Power and Technology, Inc., in the estimated contract award amount of $1,539,690.90 for a five-year term. ([Orange County Convention Center Facility Operations Division] Procurement Division)

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PROCUREMENT:

This contract will provide maintenance and repair services for eight emergency generators at the OCCC West Concourse.

FUNDING:

Funds are available in account number 4430-035-0922-3810.

APPROVALS:

The Orange County Convention Center and Business Development Division concur with this recommendation.

REMARKS:

Six bids were received in response to this Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility and reasonableness. Accurate Power Technology, Inc. successfully meets the requirements outlined in the solicitation, and all references affirmed satisfactory performance. Price reasonableness was established based on line- item evaluation from the prior contract, adjusted for inflation. 

Cummins, Inc. was deemed non-responsive for adding terms to their bid.  Genserve, Inc. was deemed non-responsive for failing to sign the irrevocable offer contained in the IFB.  Arawak Equipment LLC. and Nixon Power Services were deemed non-responsible for failing to meet the reference requirements contained in the IFB. 

Therefore, the recommendation for award is made to Accurate Power and Technology, Inc.

 

The bid tabulation is as follows:

Bidder:                                                                                                         Five Year Estimated Bid

Accurate Power and Technology, Inc.                              $1,539,690.90

Ring Power Corp                                                                                          $44,019,022.40

Arawak Equipment, LLC.                                                                    Non-Responsible

Nixon Power Services                                                          Non-Responsible

Cummins, Inc.                                                                                         Non-Responsive

Genserve, Inc.                                                                                         Non-Responsive