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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 25-242    Version: 1 Name:
Type: Procurement Status: Passed
File created: 1/27/2025 In control: Administrative Services Department
On agenda: 2/25/2025 Final action: 2/25/2025
Title: Approval to award Invitation for Bids Y25-708-JF, Courthouse Escalator Modernization, to the low responsive and responsible bidder, TK Elevator Corporation, in the total contract award amount of $3,901,273.92. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Administrative Services Department Capital Projects Division] Procurement Division)
Attachments: 1. BDD Y25-708-JF

Interoffice Memorandum

 

DATE: January 27, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division

 

PHONE: 407-836-0048

 

SUBJECT: Award of Invitation for Bids Y25-708-JF, Courthouse Escalator Modernization

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y25-708-JF, Courthouse Escalator Modernization, to the low responsive and responsible bidder, TK Elevator Corporation, in the total contract award amount of $3,901,273.92.

 

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County.  ([Administrative Services Department Capital Projects Division] Procurement Division)

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PROCUREMENT:

The project includes the modernization of six existing escalators. The typical lifecycle of escalator equipment is 25-30 years.  These are 29-year-old escalators that have been experiencing continuing failures throughout the years and parts are no longer manufactured or sold for this brand of escalator.  The obsolescence of critical components increases difficult maintenance challenges. The modernization of the escalators will improve safety, reduce risk, improve performance and reliability, and improve energy efficiency. This project is located in District 5.

FUNDING:

Funding is available in account number 1023-043-2063-3810.

 

APPROVALS:

The Capital Projects Division and Business Development Division concur with this recommendation.

REMARKS:

Two bids were received in response to this Invitation for Bids and evaluated for responsiveness, responsibility, and price reasonableness. The bid submitted from TK Elevator Corporation is considered reasonable based on comparison to the engineer’s estimate. The references provided were satisfactory for this type of work and TK Elevator Corporation has been determined to be responsible. Therefore, the award is recommended to TK Elevator Corporation.

The bid tabulation is as follows:

 

BIDDER:                                                                                 TOTAL BID:

                                                              

 

TK Elevator Corporation            $3,901,273.92             

 

KONE Inc.                                  $5,640,000.00