Comptroller Main Webpage

The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-1184    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 8/19/2025 In control: Administrative Services Department
On agenda: 9/16/2025 Final action:
Title: Approval to Purchase Metered Postage for Fiscal Year 25-26 from the United States Postal Service Computerized Meter Resetting System (CMRS-PBP), a subsidiary of Pitney Bowes, in the estimated amount of $829,650. [(Administrative Services Department Facilities Management Division) Procurement Division]
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.

Interoffice Memorandum

 

DATE: August 19, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Rich Steiger, FMA, Manager II, Facilities Management Division

 

PHONE: 407-836-7473

 

SUBJECT: Approval to Purchase Metered Postage for Fiscal Year 25-26

 

ACTION REQUESTED:

title

Approval to Purchase Metered Postage for Fiscal Year 25-26 from the United States Postal Service Computerized Meter Resetting System (CMRS-PBP), a subsidiary of Pitney Bowes, in the estimated amount of $829,650. [(Administrative Services Department Facilities Management Division) Procurement Division]

body


PROCUREMENT:

This approval will allow the Facilities Management Division to purchase postage for an electronic transfer service to electronically load and process metered mail through the mailrooms. The purchase order associated with this approval will be created once fiscal year 2026 begins.

FUNDING:

Funding is available in account numbers 0001-043-1722-3510, 1011-068-2601-3510, 1011-068-2610-3510, 1011-068-2611-3510, 1011-068-2621-3510, 1011-068-2622-3510, 1011-068-2623-3510, 1011-068-2624-3510, 1011-068-2630-3510, 0001-068-2606-3510, 0001-068-2605-3510, 0001-068-2650-3510, 0001-068-3110-3510, 5906-068-9336-3510, 0001-068-3125-3510, 1050-062-1801-3510, 0001-068-2422-3510, 1242-068-1790-3510, 0001-034-0676-3510, 0001-034-0683-3510, 1002-072-2718-3510, and 0001-062-2458-3510.

APPROVALS:

The Facilities Management Division concurs with this recommendation.

REMARKS:

The County currently owns three Pitney Bowes electronic scales, meters, and allocators, which are not compatible with other electronic mail systems. The current system is totally integrated with Postage by Phone System Capability. The capability to provide this service for Pitney Bowes equipment is proprietary to United States Postal Services/CMRS-PBP.

Organization                                                                                                                              Estimated Annual Expenditures

Facilities Management Division                                                                                                                              $550,000

Division of Building Safety                                                                                                                                                   $7,800

Planning, Environmental and Development Services Dept                                          $62,200

Housing and Community Development Division                                                                                    $100

Code Enforcement Division                                                                                                                              $190,000

Parks and Recreation Division                                                                                                                              $6,000

Environmental Protection Division                                                                                                                              $4,800

Safe Neighborhood Services                                                                                                                              $4,000

Office of Emergency Management                                                                                                         $250

Traffic Engineering Red Light Cameras                                                                                                         $4,000

Citizen Resource and Outreach Division                                                                                                         $500