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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-009    Version: 1 Name:
Type: Procurement Status: Passed
File created: 12/5/2024 In control: Administrative Services Department
On agenda: 1/7/2025 Final action: 1/7/2025
Title: Approval to award Contract Y25-174 for EMS Patient Care Reporting, with ESO Solutions, Inc., in the estimated contract award amount of $175,064.24 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms. ([Fire Rescue Department Operations Division] Procurement Division)

Interoffice Memorandum

 

DATE: December 5, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Mike Wajda, Deputy Chief, Fire Rescue Department

 

PHONE: 407-836-9102

 

SUBJECT: Approval of Contract Y25-174, EMS Patient Care Reporting   

 

ACTION REQUESTED:

title

Approval to award Contract Y25-174 for EMS Patient Care Reporting, with ESO Solutions, Inc., in the estimated contract award amount of $175,064.24 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms. ([Fire Rescue Department Operations Division] Procurement Division)

body


PROCUREMENT:

This contract will provide EMS patient care reporting for the period of January 7, 2025 through January 6, 2026.

FUNDING:

Funding is available in account number 1009-034-0652-3192.

APPROVALS:

The Fire Rescue Department concurs with this recommendation.

REMARKS:

ESO Solutions, Inc. is the sole provider of their Electronic Health Record (EHR) product and its associated modules and integrations. The EHR system used has exclusive technology for the transfer of patient care data through the mobile-to-mobile encrypted process. This program meets local, state, and federal requirements for medical reporting of all patients within the Orange County Fire Rescue Department system. The EHR system is the only hospital approved software for the Health Data Exchange process which enables the sharing of data pertaining to the outcome of patients with first responders.

This software Health Data Exchange provides responders with direct access to patient outcomes which enhances the knowledge and experience of Orange County Fire Rescue Department staff.

Price reasonableness was established by comparison to the Marion County contract for similar services. The pricing is based on a cost per incident and reflects a new incident volume pricing scale from the previous agreement with ESO Solutions, Inc.

Orange County Fire Rescue:

2023 cost $1.03 per Patient Care Report

2024 cost $1.06 per Patient Care Report

2025 cost $1.12 per Patient Care Report - reflects new incident volume pricing scale

Marion County Fire Rescue:

2024 cost $1.10 per Patient Care Report