Interoffice Memorandum
DATE: September 30, 2026
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Eduardo Avellaneda, MS, P.E., Manager, Roads and Drainage Division
PHONE: 407-836-7871
SUBJECT: Award of Invitation for Bids Y26-1001-GO, Hot In-Place Asphalt Recycling with Asphalt Resurfacing
ACTION REQUESTED:
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Approval to award Invitation for Bids Y25-1001-GO, Hot In-Place Asphalt Recycling with Asphalt Resurfacing, to the low responsive and responsible bidder, Cutler Repaving, Inc., in the estimated contract award amount of $49,751,975 for a five-year term. ([Public Works Department Roads and Drainage Division] Procurement Division)
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PROCUREMENT:
Work under the contract will be used to rehabilitate existing asphalt roadways by heating, recycling, and restoring the surface layer of the pavement in place, typically up to a depth of one inch, followed by the placement of a new asphalt surface layer. This process provides the County with a cost-effective pavement preservation and rehabilitation option that can extend pavement service life, improve ride quality, and restore roadway surface conditions. Because the work is performed in place and typically as a continuous operation, it may reduce construction time, minimize traffic impacts, and support the conservation of non-renewable resources by reusing existing asphalt materials. These services will support the Roads and Drainage Division’s efforts to maintain safe, reliable, and sustainable roadway infrastructure throughout Orange County. Work will be issued on an as-needed basis throughout Orange County.
FUNDING:
Funding is available in account number 1004-072-2990-3816.
APPROVALS:
The Roads and Drainage Division concurs with this recommendation.
REMARKS:
Two bids were received in response to this Invitation for Bids and evaluated for responsiveness, responsibility, and price reasonableness. Brandt Management Services, Inc and Solid Built Construction, Inc. were deemed non-responsive for failing to provide the required bid bond and Power of Attorney.
Price reasonableness was determined through comparison with the County's independent engineering estimate developed prior to solicitation. Cutler Repaving, Inc.'s five-year bid of $49,751,975 is $154,375, or approximately 0.31%, below the County's engineering estimate. The bid from Cutler Repaving, Inc. is considered to be fair and reasonable considering the current market conditions. References provided were satisfactory for this type of work and Cutler Repaving, Inc. has been determined to be responsible. Therefore, award is recommended to Cutler Repaving, Inc.
The bid tabulation is as follows:
Bidders: Bid Total:
Cutler Repaving, Inc. $49,751,975
Brandt Management Services, Inc and Solid Built Construction, Inc. Non-Responsive