Interoffice Memorandum
DATE: August 19, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Lindy A. Wolfe, P.E. LEED AP, Manager II, Utilities Engineering Division
PHONE: 407-254-9918
SUBJECT: Amendment No. 4, Task Authorization No. 1, Contract Y20-824, Ficquette Road Utility Improvements
ACTION REQUESTED:
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Approval of Amendment No. 4, Task Authorization No. 1, Contract Y20-824, Ficquette Road Utility Improvements, with CPH, Inc., in the amount of $184,116.90, for a revised total award amount of $1,111,896.93. ([Utilities Department Engineering Division] Procurement Division)
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PROCUREMENT:
Due to internal Orange County coordination, the current utilities design will need to be significantly altered to meet the changes requested by the Public Works Department to modify the design to minimize the amount of pipes to be under the pavement requiring a redesign of the plans. The change order scope includes additional engineering services to redesign a portion of the original design, provide additional design submittals, prepare a maintenance of traffic plan for the utility work, and add additional construction administration services for additional coordination during construction due to the changes. This project is located in District 1.
FUNDING:
Funding is available in account numbers 4420-038-1411-0072-6345, 4420-038-1504-0068-6345 and 4420-038-1482-0059-6345.
APPROVALS:
The Utilities Engineering Division concurs with this recommendation.
REMARKS:
On July 28, 2020, the Board authorized the selection of CPH, Inc. for Request for Proposals Y20-824 and authorized negotiation and execution of a contract by the Procurement Division provided that the contract does not exceed the budget amount of $1,700,000 for all phases of negotiation. This change order will exceed the budget amount previously approved by the Board.
Below is the purchase order history:
Purchase Order No. C20824: Issued Date: 6/4/2021 Amount: $350,000 (partial encumbrance)
Amendment No. 1: Issued Date: 1/29/2021 Amount: $0.00
To correct typo of total award amount to $902,204.78.
Amendment No. 2: Issued Date: 6/1/2022 Revised Amount: $624,924.45
Issued to encumber $274,924.45.
Amendment No. 3: Issued Date: 1/4/2023 Revised Amount: $650,499.70
Additional design services in the amount of $25,575.25. The additional design services were for evaluating and re-designing the current plans to relocate any proposed mains within the roadway to outside of pavement, prepare a maintenance of traffic plan and additional milestones submittals.