Interoffice Memorandum
DATE: February 23, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division
PHONE: 407-836-0048
SUBJECT: Award of Invitation for Bids Y25-711-GV Parks Barnett Park New 100 Ton Redundant Chiller
ACTION REQUESTED:
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Approval to award Invitation for Bids Y25-711-GV, Parks Barnett Park New 100 Ton Redundant Chiller, to the low responsive and responsible bidder, Air Mechanical & Service Corp., in the total contract award amount of $1,562,000. ([Administrative Services Department Capital Projects Division] Procurement Division)
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PROCUREMENT:
Work under this contract consists of the replacement of the existing single 155-ton chiller with two 100-ton chillers in parallel operation. This project is located in District 6.
FUNDING:
Funding is available in account number 1023-043-2049-3810.
APPROVALS:
The Capital Projects and Business Development Divisions concur with this recommendation.
REMARKS:
Three bids were received in response to the Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness. Poli Construction Inc. and Comfort Aircon Inc. were deemed non-responsible for failure to meet similar project requirements prescribed in the IFB.
Air Mechanical & Service Corp. has been determined to be responsible, as the references provided were satisfactory for this type of work.
Price reasonableness was established by comparison to the engineer’s estimate. Therefore, the award is recommended to Air Mechanical & Service Corp.
The bid tabulation is as follows:
Bidder Bid Total
Air Mechanical & Service Corp. $1,562,000
Comfort Aircon, Inc. Non-Responsible
Poli Construction Inc. Non-Responsible