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File #: 25-405    Version: 1 Name:
Type: Procurement Status: Passed
File created: 2/23/2025 In control: Administrative Services Department
On agenda: 3/25/2025 Final action: 3/25/2025
Title: Approval to award Invitation for Bids Y25-711-GV, Parks Barnett Park New 100 Ton Redundant Chiller, to the low responsive and responsible bidder, Air Mechanical & Service Corp., in the total contract award amount of $1,562,000. ([Administrative Services Department Capital Projects Division] Procurement Division)
Attachments: 1. Bid Evaluation Memo Y25-711- 1.8.2025

Interoffice Memorandum

 

DATE: February 23, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division

 

PHONE: 407-836-0048

 

SUBJECT: Award of Invitation for Bids Y25-711-GV Parks Barnett Park New 100 Ton Redundant Chiller

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y25-711-GV, Parks Barnett Park New 100 Ton Redundant Chiller, to the low responsive and responsible bidder, Air Mechanical & Service Corp., in the total contract award amount of $1,562,000. ([Administrative Services Department Capital Projects Division] Procurement Division)

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PROCUREMENT:

Work under this contract consists of the replacement of the existing single 155-ton chiller with two 100-ton chillers in parallel operation.  This project is located in District 6.

FUNDING:

Funding is available in account number 1023-043-2049-3810.

APPROVALS:

The Capital Projects and Business Development Divisions concur with this recommendation.

REMARKS:

Three bids were received in response to the Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness.  Poli Construction Inc. and Comfort Aircon Inc. were deemed non-responsible for failure to meet similar project requirements prescribed in the IFB.

Air Mechanical & Service Corp. has been determined to be responsible, as the references provided were satisfactory for this type of work.

 Price reasonableness was established by comparison to the engineer’s estimate.  Therefore, the award is recommended to Air Mechanical & Service Corp.

The bid tabulation is as follows:

Bidder                                                                                                         Bid Total                                                               

Air Mechanical & Service Corp.                                          $1,562,000                                                               

Comfort Aircon, Inc.                                                                                    Non-Responsible                                                               

Poli Construction Inc.                                                               Non-Responsible