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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1582    Version: 1 Name:
Type: Procurement Status: Passed
File created: 10/14/2024 In control: Administrative Services Department
On agenda: 11/19/2024 Final action: 11/19/2024
Title: Ratification of Purchase Order M116123, Emergency Installation of Two New Gas Extraction Wells at the Landfill, with SCS Field Services, Inc., in the total amount of $118,000. ([Utilities Department Solid Waste Division] Procurement Division)
Interoffice Memorandum

DATE: October 17, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: David Gregory, Manager II, Solid Waste Division

PHONE: 407-254-9622

SUBJECT: Ratification of Purchase Order M116123, Emergency Installation of Two New Gas Extraction Wells at the Landfill

ACTION REQUESTED:
title
Ratification of Purchase Order M116123, Emergency Installation of Two New Gas Extraction Wells at the Landfill, with SCS Field Services, Inc., in the total amount of $118,000. ([Utilities Department Solid Waste Division] Procurement Division)
body

PROCUREMENT:
The project includes the installation of two new landfill gas extraction wells and associated collection pipes on Cell 9-12 at the Orange County landfill. An expansion of the landfill gas collection system, through the installation of these wells, is required to meet permit and regulatory requirements related to quarterly surface emissions monitoring performed at the landfill.
FUNDING:
Funding is available in account number 4420-038-1021-3197.
APPROVALS:
The Utilities Department concurs with this recommendation.
REMARKS:
During the third quarter 2024 monitoring event, multiple monitoring locations exceeded 500 parts per million of methane three times, thus requiring an expansion of the gas collection system on Cell 9-12 within 120 days from the initial exceedance. Failure to comply with the regulation can result in regulatory enforcement actions including consent orders and fines. The construction must be completed by December 5, 2024 to meet this timeline.
Due to these factors, this procurement was handled as an emergency. Staff initiated a request for quotes to multiple vendors, resulting in two responsive and responsible quotes. Staff has evaluated the quotes and confirmed they are within the expected range for the work that will be performed.
The emergency quote tabulation is as follows:
Q...

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