Interoffice Memorandum
DATE: October 22, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Edgar Cuartas, Manager, Utilities Customer Service Division
PHONE: 407-254-9765
SUBJECT: Approval of Purchase Order M116142, Postage Pass-Through for Mailing Billing Statements and Letters
ACTION REQUESTED:
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Approval of Purchase Order M116142, Postage Pass-Through for Mailing Billing Statements and Letters, with Infosend, Inc., in the not-to-exceed amount of $854,000. ([Utilities Department Customer Service Division] Procurement Division)
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PROCUREMENT:
This purchase order provides funding for postage pass-through, that will be invoiced by Infosend, Inc. at cost for the period of November 1, 2024 through October 31, 2025.
FUNDING:
Funding is available in account number 4420-038-1308-3510.
APPROVALS:
The Utilities Department concurs with this recommendation.
REMARKS:
Infosend, Inc. holds the current contract for printing and mailing billing statements and letters and will use the funding to purchase postage at cost. This is a cost-effective approach which uses Infosend, Inc.’s postal permit, which would allow us better postal rates due to volume and save on customizing materials at additional back-up disaster recovery sites which may never be used.