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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 24-1592    Version: 1 Name:
Type: Procurement Status: Passed
File created: 10/18/2024 In control: Administrative Services Department
On agenda: 11/19/2024 Final action: 11/19/2024
Title: Approval of Purchase Order M116142, Postage Pass-Through for Mailing Billing Statements and Letters, with Infosend, Inc., in the not-to-exceed amount of $854,000. ([Utilities Department Customer Service Division] Procurement Division)

Interoffice Memorandum

 

DATE: October 22, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Edgar Cuartas, Manager, Utilities Customer Service Division

 

PHONE: 407-254-9765

 

SUBJECT: Approval of Purchase Order M116142, Postage Pass-Through for Mailing Billing Statements and Letters 

 

ACTION REQUESTED:

title

Approval of Purchase Order M116142, Postage Pass-Through for Mailing Billing Statements and Letters, with Infosend, Inc., in the not-to-exceed amount of $854,000. ([Utilities Department Customer Service Division] Procurement Division)

body


PROCUREMENT:

This purchase order provides funding for postage pass-through, that will be invoiced by Infosend, Inc. at cost for the period of November 1, 2024 through October 31, 2025.

FUNDING:

Funding is available in account number 4420-038-1308-3510.

 

APPROVALS:

The Utilities Department concurs with this recommendation.

 

REMARKS:

Infosend, Inc. holds the current contract for printing and mailing billing statements and letters and will use the funding to purchase postage at cost. This is a cost-effective approach which uses Infosend, Inc.’s postal permit, which would allow us better postal rates due to volume and save on customizing materials at additional back-up disaster recovery sites which may never be used.