Interoffice Memorandum
DATE: January 15, 2026
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Scott Skraban, Deputy Director, Planning, Environmental and Development Services
PHONE: 407-836-5363
SUBJECT: Approval of Change Order No. 9, Purchase Order M115974, Ongoing Support for Document Management System
ACTION REQUESTED:
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Approval of Change Order No. 9, Purchase Order M115974, Ongoing Support for Document Management System, with Flex Tech Services Inc., in the amount of $49,395 for a revised total of $133,570. ([Planning, Environmental, and Development Services Department] Procurement Division)
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PROCUREMENT:
This change order adds 267 hours of support for Document Management System (DM), to support the Human Resources Division's project to redesign the current upload tool, to enable Human Resources to securely migrate sensitive records into the DM.
FUNDING:
Funding is available in account number 001-031-0503-3197.
APPROVALS:
The Planning, Environmental, and Development Services Department concurs with this recommendation.
REMARKS:
Human Resources needs a tool that automatically uploads files to DM. This project supports re-designing the Automatic Document Import Application (ADIA) tool from the current version used by the Planning, Environmental, and Development Services Department. Currently the ADIA tool is used to upload scanned documents to the Land Development Management System and linked to the permitting DM library. It works in an automated fashion once the files are added to the ADIA folder. The idea for ADIA tool in Human Resource would be to send all documents and data to DM directly with no other system involved. ADIA allows for auto file transfer instead of having employees doing it manually. Having this tool will save time and it will allow for employees to be able to perform tasks other than file transfer.
On October 7, 2...
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