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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 26-0139    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 1/7/2026 In control: Administrative Services Department
On agenda: 2/10/2026 Final action:
Title: Approval of Change Order No. 9, Purchase Order M115974, Ongoing Support for Document Management System, with Flex Tech Services Inc., in the amount of $49,395 for a revised total of $133,570. ([Planning, Environmental, and Development Services Department] Procurement Division)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

DATE: January 15, 2026

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Scott Skraban, Deputy Director, Planning, Environmental and Development Services

PHONE: 407-836-5363

SUBJECT: Approval of Change Order No. 9, Purchase Order M115974, Ongoing Support for Document Management System

ACTION REQUESTED:
title
Approval of Change Order No. 9, Purchase Order M115974, Ongoing Support for Document Management System, with Flex Tech Services Inc., in the amount of $49,395 for a revised total of $133,570. ([Planning, Environmental, and Development Services Department] Procurement Division)
body

PROCUREMENT:
This change order adds 267 hours of support for Document Management System (DM), to support the Human Resources Division's project to redesign the current upload tool, to enable Human Resources to securely migrate sensitive records into the DM.
FUNDING:
Funding is available in account number 001-031-0503-3197.
APPROVALS:
The Planning, Environmental, and Development Services Department concurs with this recommendation.
REMARKS:
Human Resources needs a tool that automatically uploads files to DM. This project supports re-designing the Automatic Document Import Application (ADIA) tool from the current version used by the Planning, Environmental, and Development Services Department. Currently the ADIA tool is used to upload scanned documents to the Land Development Management System and linked to the permitting DM library. It works in an automated fashion once the files are added to the ADIA folder. The idea for ADIA tool in Human Resource would be to send all documents and data to DM directly with no other system involved. ADIA allows for auto file transfer instead of having employees doing it manually. Having this tool will save time and it will allow for employees to be able to perform tasks other than file transfer.
On October 7, 2...

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