Interoffice Memorandum
DATE: June 14, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Rich Steiger, FMA, Manager II, Facilities Management Division
PHONE: 407-836-7473
SUBJECT: Approval of Amendment No. 9, Contract Y21-135A, HVAC Installation and Repair Services
ACTION REQUESTED:
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Approval of Amendment No. 9, Contract Y21-135A, HVAC Installation and Repair Services, with Climate Control Mechanical Services, in the amount of $150,000, for a revised estimated contract amount of $1,089,750. ([Administrative Services Department Facilities Management Division] Procurement Division)
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PROCUREMENT:
This amendment adds funds to support the County's operational needs based on contract usage to date. Multiple locations required replacement installation and/or component upgrades as the units exceeded the life expectancy cycle.
FUNDING:
Funding is available in account numbers: 0001-043-1713-3810, 0001-043-1715-3810, 0001-043-1717-3810, 0001-043-1718-3810, and 0001-043-1719-3810.
APPROVALS:
The Facilities Management Division concurs with this recommendation.
REMARKS:
On May 10, 2021, the Board authorized award of Invitation for Bids Y21-135 Lot A, to Climate Control Mechanical Services in the estimated contract amount of $739,750 for a one-year term with further approval for the Procurement Division to renew the contract for four additional one-year terms.
Previous contract amendments are as follows:
* Amendment No. 1: Increased the contract in the amount of $50,000, for a revised estimated contract amount of $789,750.
* Amendment No. 2: Increased the contract in the amount of $100,000, for a revised estimated contract amount of $889,750. Board approval was obtained on April 26, 2022.
* Amendment No. 3: Renewed the contract for a period of July 1, 2022 through June 30, 2023.
* Amendment No. 4: Corrected a typo in Amendment No. 3.
* Amendment No. 5: Re...
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