Interoffice Memorandum
DATE: August 23, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Edgar Cuartas, Manager II, Utilities Customer Service Division
PHONE: 407-254-9765
SUBJECT: Approval of Amendment No. 5, Contract Y21-1023, Statement Printing and Mailing Services for the Utilities Department
ACTION REQUESTED:
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Approval of Amendment No. 5, Contract Y21-1023, Statement Printing and Mailing Services for the Utilities Department, with Infosend, Inc. in the amount of $35,480.22, for a revised estimated contract amount of $922,485.72. ([Utilities Department Customer Service Division] Procurement Division)
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PROCUREMENT:
This amendment renews the contract for the period of November 1, 2024 through October 31, 2025 and adds funding to support a 4% contract price escalation allowable under the contract terms, which has been validated through the U.S. Bureau of Labor and Statistics, Consumer Price Index (CPI).
FUNDING:
Funding is available in the account number 4420-038-1308-3197.
APPROVALS:
The Utilities Customer Service Division concurs with this recommendation.
REMARKS:
On October 26, 2021, the Board authorized award of Invitation for Bids Y21-1023-AV to Infosend, Inc., in the estimated contract total of $807,620. In accordance with the contract, Infosend, Inc. submitted a request for a contract price escalation. The Procurement Division validated the request against the CPI, confirming its accuracy. The Utilities Customer Service Division has confirmed that they are agreeable to the requested contract price escalation.
Previous contract amendment is as follows:
Amendment No. 1: Added a line item for batch fee (per mailing batches under 50 mail pieces) for an increase of $750, for a revised estimated contract amount of $808,370.
Amendment No. 2: Renewed the contract from November 1, 2022 through October 31, 2023 with a CPI increase of $48,858...
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