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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1330    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/23/2024 In control: Administrative Services Department
On agenda: 9/24/2024 Final action: 9/24/2024
Title: Approval of Amendment No. 5, Contract Y21-1023, Statement Printing and Mailing Services for the Utilities Department, with Infosend, Inc. in the amount of $35,480.22, for a revised estimated contract amount of $922,485.72. ([Utilities Department Customer Service Division] Procurement Division)
Interoffice Memorandum

DATE: August 23, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Edgar Cuartas, Manager II, Utilities Customer Service Division

PHONE: 407-254-9765

SUBJECT: Approval of Amendment No. 5, Contract Y21-1023, Statement Printing and Mailing Services for the Utilities Department

ACTION REQUESTED:
title
Approval of Amendment No. 5, Contract Y21-1023, Statement Printing and Mailing Services for the Utilities Department, with Infosend, Inc. in the amount of $35,480.22, for a revised estimated contract amount of $922,485.72. ([Utilities Department Customer Service Division] Procurement Division)
body

PROCUREMENT:
This amendment renews the contract for the period of November 1, 2024 through October 31, 2025 and adds funding to support a 4% contract price escalation allowable under the contract terms, which has been validated through the U.S. Bureau of Labor and Statistics, Consumer Price Index (CPI).
FUNDING:
Funding is available in the account number 4420-038-1308-3197.

APPROVALS:
The Utilities Customer Service Division concurs with this recommendation.

REMARKS:
On October 26, 2021, the Board authorized award of Invitation for Bids Y21-1023-AV to Infosend, Inc., in the estimated contract total of $807,620. In accordance with the contract, Infosend, Inc. submitted a request for a contract price escalation. The Procurement Division validated the request against the CPI, confirming its accuracy. The Utilities Customer Service Division has confirmed that they are agreeable to the requested contract price escalation.
Previous contract amendment is as follows:
Amendment No. 1: Added a line item for batch fee (per mailing batches under 50 mail pieces) for an increase of $750, for a revised estimated contract amount of $808,370.
Amendment No. 2: Renewed the contract from November 1, 2022 through October 31, 2023 with a CPI increase of $48,858...

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