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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 25-711    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 4/24/2025 In control: Administrative Services Department
On agenda: 5/20/2025 Final action:
Title: Approval to award Invitation for Bids Y25-126-KC, Landscape Maintenance - Bithlo Area Section II, to the low responsive and responsible bidder, Solscape Services LLC, in the estimated contract award amount of $828,688.50 for the base year. Further request Board authorization for the Procurement Division to exercise option years one and two. ([Public Works Department Roads and Drainage Division] Procurement Division)
Attachments: 1. Y25-126 BDD Memo
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

DATE: April 24, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Eduardo Avellaneda, M.S., P.E., Manager II, Roads and Drainage Division

PHONE: 407-836-7871

SUBJECT: Award of Invitation for Bids Y25-126-KC, Landscape Maintenance - Bithlo Area Section II

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y25-126-KC, Landscape Maintenance - Bithlo Area Section II, to the low responsive and responsible bidder, Solscape Services LLC, in the estimated contract award amount of $828,688.50 for the base year. Further request Board authorization for the Procurement Division to exercise option years one and two. ([Public Works Department Roads and Drainage Division] Procurement Division)
body

PROCUREMENT:
This contract will provide landscape maintenance, including mowing, fertilization of turf, additional litter removal, tree and plant replacement, maintenance of planted beds and trees, removal of dead or fallen trees, straightening of established trees, and sodding in Bithlo Area Section II.
FUNDING:
Funding is available in account number 1002-072-2906-3816.
APPROVALS:
The Roads and Drainage Division and Business Development Division concur with this recommendation.
REMARKS:
Five bids were received in response to this Invitation for Bids (IFB) and evaluated for responsiveness, responsibility, and price fairness. Lawnwalker Services Inc. was deemed non-responsive for failure to meet the reference requirements. Southeastern Landscaping LLC was deemed non-responsive for failure to conform to submission requirements. Aero GroundTek LLC and MSF Acquisition LLC were deemed non-responsible due to failure to meet reference and license requirements.
A timely protest was filed by Lawnwalker Services Inc. In accordance with the Procurement Ordinance, a protest review was held by the Procurement Manager on April 14, 2025, and the decision w...

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