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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

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5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-1166    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 8/11/2025 In control: Administrative Services Department
On agenda: 9/16/2025 Final action:
Title: Approval to award Invitations for Bids Y25-755-GV, Courthouse Complex Mechanical & Fire Protection Upgrades Phase 1C, to the sole responsive and responsible bidder, Harper Limbach LLC, in the total contract award amount of $3,735,000. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for this project to be re-bid. ([Administrative Services Department Capital Projects Division] Procurement Division)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

DATE: August 11, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division

PHONE: 407-836-0048

SUBJECT: Award of Invitation for Bids Y25-755-GV Courthouse Complex Mechanical & Fire Protection Upgrades Phase 1C

ACTION REQUESTED:
title
Approval to award Invitations for Bids Y25-755-GV, Courthouse Complex Mechanical & Fire Protection Upgrades Phase 1C, to the sole responsive and responsible bidder, Harper Limbach LLC, in the total contract award amount of $3,735,000.

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for this project to be re-bid. ([Administrative Services Department Capital Projects Division] Procurement Division)

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PROCUREMENT:
Work under this contract consists of providing repairs to the existing smoke control system: replace existing smoke control dampers and damper position switches and replace existing interface relays between the fire alarm system and the Building Automation System (BAS). These relays provide indication of alarm initiation location to the BAS. Work also includes correcting all smoke control programming within the BAS system to return the system to its originally installed design configuration as completed when the building was initially built. The system will be tested to confirm functionality at the completion of all work and ensure compliance with the special inspector's requirements for confirming the proper operation of the automatic mode.
FUNDING:
Funding is available in account number: 1023-043-1755-3810.
APPROVALS:
The Capital Projects Division concurs with this r...

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