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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

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5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-187    Version: 1 Name:
Type: Procurement Status: Passed
File created: 1/14/2025 In control: Administrative Services Department
On agenda: 2/11/2025 Final action: 2/11/2025
Title: Approval of Purchase Order M117078, GIS Upload and GIS Hosting Services, monthly map data uploads using Orange County provided locally authoritative GIS data, with Geo-Comm Inc., in the amount of $102,751.95 for a 12-month term. ([Administration and Fiscal Services, Information Systems and Services Division] Procurement Division)
Interoffice Memorandum

DATE: January 14, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Taunya Harris, 911 Coordinator, Information Systems and Services Division

PHONE: 407-836-9690

SUBJECT: Approval of Purchase Order M117078, GIS Upload and GIS Hosting Services

ACTION REQUESTED:
title
Approval of Purchase Order M117078, GIS Upload and GIS Hosting Services, monthly map data uploads using Orange County provided locally authoritative GIS data, with Geo-Comm Inc., in the amount of $102,751.95 for a 12-month term. ([Administration and Fiscal Services, Information Systems and Services Division] Procurement Division)
body

PROCUREMENT:
This purchase order will continue the workflow of uploading geographical information system (GIS) data to the cloud-based mapping system. The mapping system is used by the Public Safety Answering Points within Orange County for emergency response for law enforcement, fire, and emergency medical services. The performance period is February 1, 2025, through January 31, 2026.
FUNDING:
Funding is available in accounting numbers 1054-031-0677-02-3197, 1054-031-0677-03-3197, 1054-031-0677-04-3197, 1054-031-0677-05-3197, 1054-031-0677-06-3197, 1054-031-0677-07-3197, 1054-031-0677-08-3197, 1054-031-0677-09-3197, and 1054-031-0677-10-3197.
APPROVALS:
The Information Systems and Services Division concurs with this recommendation.
REMARKS:
The supplier contracted for the next generation 911 GIS project to validate millions of GIS records in preparation for the project. The state mandates GIS records are a minimum of 98% accuracy rate. This supplier has spent over three years validating data to get Orange County to this rate and we will be implementing this project year at all 911 Public Safety Answering Points.
Geo-Comm's solution is proprietary and critical to ensure continued compatibility of the GIS data and data workflow. This co...

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