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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

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5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 24-1609    Version: 1 Name:
Type: Procurement Status: Passed
File created: 10/23/2024 In control: Administrative Services Department
On agenda: 11/19/2024 Final action: 11/19/2024
Title: Ratification of Amendment No.2, Contract Y22-142, Road Tire Service and Replacement, with 3D Tire Services Company, Inc., in the amount of $540,000, for a revised total contract amount of $1,534,640. ([Administrative Services Department Fleet Management Division] Procurement Division)

Interoffice Memorandum

 

DATE: October 23, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Bryan Lucas, Manager II, Fleet Management Division

 

PHONE: 407-836-8202

 

SUBJECT: Ratification of Amendment No. 2, Contract Y22-142, Road Tire Service and Replacement

 

ACTION REQUESTED:

title

Ratification of Amendment No.2, Contract Y22-142, Road Tire Service and Replacement, with 3D Tire Services Company, Inc., in the amount of $540,000, for a revised total contract amount of $1,534,640. ([Administrative Services Department Fleet Management Division] Procurement Division)

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PROCUREMENT:

This amendment adds funding to ensure continuity of fleet vehicle and equipment operations in response to inflation and increase usage driven by multiple factors, including weather conditions.

FUNDING:

Funding is available in account number 5530-043-2035-4164.

APPROVALS:

The Fleet Management Division concurs with this recommendation.

REMARKS:

The Fleet Management Division has seen an increase in usage of the contracted services, but the majority of the cost increase driving this request is due to the significant increase in the cost of tires. The cost of tires was expected to account for 57% of the annual contract amount. To date, the tire cost has accounted for 79% of the contract’s expenses.

On July 26, 2022, the Board authorized the award of Invitations for Bids Y22-142-MV to 3D Tire Services Company, Inc., in the estimated amount of $944,640 for a three-year term with two one-year renewal terms.

Previous contract amendment is as follows:

Amendment No. 1: Added funding in the amount of $50,000, for a revised estimated contract amount of $994,640.