Interoffice Memorandum
DATE: September 17, 2026
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Mark Ikeler, Manager, Water Reclamation Division
PHONE: 407-254-9705
SUBJECT: Ratification of Change Orders No. 4 and 5, Purchase Order M117957 for Mobile Belt Filter Press Rental at Hamlin Water Reclamation Facility
ACTION REQUESTED:
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Ratification of Change Orders No. 4 and No. 5, Purchase Order M117957 for Mobile Belt Filter Press Rental at Hamlin Water Reclamation Facility, with Merrell Bros, Inc., in the amount of $195,750, for a revised total amount of $555,515.92. ([Utilities Department Water Reclamation Division] Procurement Division)
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PROCUREMENT:
Change Order No. 4 added funding, in the amount of $43,500, to continue the rental of the dewatering equipment and extended the lease period from August 1, 2026, to September 30, 2026. This change order covers the continued operation of the biosolids dewatering process at the Hamlin Water Reclamation Facility and provides uninterrupted disposal of biosolids at 16000 Malcom Road, Winter Garden, Florida. The change order funding includes equipment rental, chemicals, and continued use of the equipment necessary for ongoing operational needs.
Change Order No. 5 added funding to continue the rental of the dewatering equipment and extended the lease period from October 1, 2026, through April 30, 2027. The total amount of Change Order No. 5 is $152,250.
These change orders were executed without prior approval due to urgent operational necessity. The previously awarded Contract Y251069 was terminated unexpectedly after the vendor supplied equipment with incompatible and unproven specifications, making it unusable for the facility’s biosolids management needs. Termination of that contract created an immediate operational gap requiring continuation of the existing rental equipment to avoid interruptions i...
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