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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 25-1499    Version: 1 Name:
Type: Procurement Status: Passed
File created: 11/6/2025 In control: Administrative Services Department
On agenda: 12/2/2025 Final action: 12/2/2025
Title: Approval of Contract Y26-2204, Mobile Shelter Project, with Matthew's Hope Ministries, Inc., in the total contract award amount of $787,560.40 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms. Further request Board authorization of an advance payment to be made in the amount of $190,000. ([Community and Family Services Department Mental Health and Homelessness Division] Procurement Division)
Interoffice Memorandum

DATE: November 6, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Isabelle Klier-Graham, Manager, Mental Health and Homelessness Division

PHONE: 407-836-3187

SUBJECT: Approval of Contract Y26-2204, Mobile Shelter Project

ACTION REQUESTED:
title
Approval of Contract Y26-2204, Mobile Shelter Project, with Matthew's Hope Ministries, Inc., in the total contract award amount of $787,560.40 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms. Further request Board authorization of an advance payment to be made in the amount of $190,000. ([Community and Family Services Department Mental Health and Homelessness Division] Procurement Division)
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PROCUREMENT:
This contract will allow the agency to acquire one bus outfitted with a minimum of 20 sleeping pods. The bus will be fitted to provide overnight mobile emergency shelter with sleeping accommodation for unsheltered individuals from within Orange County. The initial performance period is October 1, 2025 through September 30, 2026.
FUNDING:
Funding is available in account number 0001-062-2501-8610.
APPROVALS:
The Mental Health and Homelessness Division concurs with this request.
REMARKS:
In accordance with the Code of Ordinances, Part I, Chapter 17, Article III, Section 17-286 - Application and exclusions, agreements between the Board and nonprofit organizations are excluded from competitive procurement requirements.
This service provides for mobile sleeping arrangements for homeless individuals. This will allow for a monthly average of 200 homeless individuals in West Orange County to be provided a safe place off the streets for the night and access to case management services. The case management services will also assist individuals in regaining independence and self-sufficiency and...

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