Interoffice Memorandum
DATE: October 3, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Rich Steiger, FMA, Manager II, Facilities Management Division
PHONE: 407-836-7473
SUBJECT: Approval of Change Order No. 5, Purchase Order M111931, Extended Chiller Rental at 33rd Street Correctional Complex
ACTION REQUESTED:
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Approval of Change Order No. 5, Purchase Order M111931, Extended Chiller Rental at 33rd Street Correctional Complex, with Trane US, Inc. in the amount of $56,776, for a revised total amount of $249,998. ([Administrative Services Department Facilities Management Division] Procurement Division)
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PROCUREMENT:
This change order will extend the period of service from October 1, 2024 to January 20, 2025 and add funds to support the continued rental of chillers until main chillers can be repaired. Delays in manufacturing and shipping have stalled repairs and necessitated continued rental of the chillers.
FUNDING:
Funds are available in account number 001-043-1718-3610.
APPROVALS:
The Facilities Management Division concurs with this recommendation.
REMARKS:
On August 7, 2023, Purchase Order (PO) M111931 was issued to Trane US, Inc. in the amount of $37,088 for the rental of two 120-ton chillers with pump, one 6"x200-foot hose box, two 6" VicTees, and one 48-foot flatbed trailer for August through September 2023, as well as one time fees for freight and installation.
Previous change orders are as follows:
Change Order No. 1: Added rental period from December 2023 through March 2024. Services for the months of October and November were paid as non-PO. PO increased by $56,776 for a revised total amount of $93,864. This increase was approved under the Procurement Division's authority.
Change Order No. 2: Extended rental through from April 2024 through July 2024. PO increased by $56,776 for a revised total amount of $150,640. This increase was app...
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