Interoffice Memorandum
DATE: August 16, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Simone Babb, Chief Innovation and Technology Officer, County Administration
PHONE: 407-836-5493
SUBJECT: Approval of Amendment No. 4, Contract Y23-2408, Funding the Provision of Digital Devices to Non-Profits to Enhance Access to Key Community and Social Services by the Residents of Orange County, Florida
ACTION REQUESTED:
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Approval of Amendment No. 4, Contract Y23-2408, Funding the Provision of Digital Devices to Non-Profits to Enhance Access to Key Community and Social Services by the Residents of Orange County, Florida, with Aeras Foundation, Inc., in the amount of $775,897, for a revised total contract amount of $3,888,280.73. ([County Administration Innovation and Emerging Technologies Office] Procurement Division)
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PROCUREMENT:
This amendment increases the approved budget to address the growing demand for loaner devices through community non-profit partners. It includes funding for 177 cellular laptops, which are not currently part of our inventory, and 651 standard Tier 1 Wi-Fi-enabled laptops to help address the existing shortfall.
The original agreement allowed for 480 standard (non-cellular) laptops, but 916 have been allocated to date, leaving a gap in meeting diverse device needs. The ongoing coordination with non-profit partners continues to reveal increasing demand, necessitating this additional purchase. With these additions, the total inventory will reach 1,308 laptops.
APPROVALS:
The Innovation and Emerging Technologies Office concurs with this request.
REMARKS:
This subaward was issued from the American Rescue Plan Act of 2021 Coronavirus Local Fiscal Recovery Fund (the "Recovery Fund") allocation received by the County on May 18, 2021.
This contract provides the residents of Orange County, Florida, with increased access to digital serv...
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