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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 24-1266    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/16/2024 In control: Administrative Services Department
On agenda: 9/10/2024 Final action: 9/10/2024
Title: Approval of Amendment No. 4, Contract Y23-2408, Funding the Provision of Digital Devices to Non-Profits to Enhance Access to Key Community and Social Services by the Residents of Orange County, Florida, with Aeras Foundation, Inc., in the amount of $775,897, for a revised total contract amount of $3,888,280.73. ([County Administration Innovation and Emerging Technologies Office] Procurement Division)
Interoffice Memorandum

DATE: August 16, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Simone Babb, Chief Innovation and Technology Officer, County Administration

PHONE: 407-836-5493

SUBJECT: Approval of Amendment No. 4, Contract Y23-2408, Funding the Provision of Digital Devices to Non-Profits to Enhance Access to Key Community and Social Services by the Residents of Orange County, Florida

ACTION REQUESTED:
title
Approval of Amendment No. 4, Contract Y23-2408, Funding the Provision of Digital Devices to Non-Profits to Enhance Access to Key Community and Social Services by the Residents of Orange County, Florida, with Aeras Foundation, Inc., in the amount of $775,897, for a revised total contract amount of $3,888,280.73. ([County Administration Innovation and Emerging Technologies Office] Procurement Division)

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PROCUREMENT:
This amendment increases the approved budget to address the growing demand for loaner devices through community non-profit partners. It includes funding for 177 cellular laptops, which are not currently part of our inventory, and 651 standard Tier 1 Wi-Fi-enabled laptops to help address the existing shortfall.
The original agreement allowed for 480 standard (non-cellular) laptops, but 916 have been allocated to date, leaving a gap in meeting diverse device needs. The ongoing coordination with non-profit partners continues to reveal increasing demand, necessitating this additional purchase. With these additions, the total inventory will reach 1,308 laptops.
APPROVALS:
The Innovation and Emerging Technologies Office concurs with this request.
REMARKS:
This subaward was issued from the American Rescue Plan Act of 2021 Coronavirus Local Fiscal Recovery Fund (the "Recovery Fund") allocation received by the County on May 18, 2021.
This contract provides the residents of Orange County, Florida, with increased access to digital serv...

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