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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

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File #: 25-993    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 6/27/2025 In control: Administrative Services Department
On agenda: 8/5/2025 Final action:
Title: Approval to award Invitation for Bids Y25-764-JF, Corrections CEP 1 Fire Pump System Replacement, to the sole responsive and responsible bidder, Ranger Fire, Inc., in the total contract award amount of $981,000. ([Administrative Services Department Capital Projects Division] Procurement Division)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

DATE: July 2, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division

PHONE: 407-836-0048

SUBJECT: Award of Invitation for Bids Y25-764-JF, Corrections CEP 1 Fire Pump System Replacement

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y25-764-JF, Corrections CEP 1 Fire Pump System Replacement, to the sole responsive and responsible bidder, Ranger Fire, Inc., in the total contract award amount of $981,000. ([Administrative Services Department Capital Projects Division] Procurement Division)
body

PROCUREMENT:
Work under this contract includes the replacement of the Central Energy Plant fire pump system with associated piping, valves, controllers, and related incidental work. The project is located in District 6.
FUNDING:
Funding is available in account number 1023-043-0263-3810.
APPROVALS:
The Capital Projects Division concurs with this recommendation.
REMARKS:
One bid was received in response to this Invitation for Bids (IFB) and evaluated for responsiveness, responsibility, and price reasonableness. As Ranger Fire, Inc. was the sole bidder, negotiations were held, resulting in a reduction to the bid in the amount of $407,780. The bid is considered reasonable based on negotiations and current market factors.
To ensure an open and competitive process, the IFB was posted on the County's e-procurement platform. A query of known potential bidders that declined to participate in this bid opportunity resulted in the following findings:

Valencia Construction Group, Inc.: Did not bid due to not being comfortable with the scope of work.
Schuller Contractors Incorporated: Did not bid due to not providing the services requested.
Birchwood, Ratcliff & Associates LLC: Did not bid due to scheduling conflicts within their team. They're located in Ft. Lauderdale and travelling to O...

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