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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 25-985    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 6/25/2025 In control: Administrative Services Department
On agenda: 8/5/2025 Final action:
Title: Approval to award Invitation for Bids Y24-1051-MM, Grease Traps and Lift Station Maintenance with Septic Tank Pump-Outs for Facilities Management Division, to Wind River Environmental, LLC for Lots A and B in the estimated contract award amount of $5,337,401 for a five-year term. ([Administrative Services Department Facilities Management Division] Procurement Division)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

DATE: July 7, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Richard Steiger, FMA, Manager II, Facilities Management Division

PHONE: 407-836-7473

SUBJECT: Award of Invitation for Bids Y24-1051-MM, Grease Traps and Lift Station Maintenance with Septic Tank Pump-Outs for Facilities Management Division

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y24-1051-MM, Grease Traps and Lift Station Maintenance with Septic Tank Pump-Outs for Facilities Management Division, to Wind River Environmental, LLC for Lots A and B in the estimated contract award amount of $5,337,401 for a five-year term.
([Administrative Services Department Facilities Management Division] Procurement Division)
body

PROCUREMENT:
The contract will provide preventative maintenance and repair services to ensure the proper and continued operation of commercial-grade grease traps, grease interceptors and lift stations within Orange County. This includes maintenance and repairs to dosing systems, distribution boxes, drain fields, pumps, transmission lines, and other components of the reference systems.
FUNDING:
Funding is available in account numbers: 0001-043-1713-3810, 0001-043-1715-3810, 0001-043-1717-3810, 0001-043-1718-3810, and 0001-043-1719-3810.
APPROVALS:
The Facilities Management Division concurs with this recommendation.
REMARKS:
Three bids were received in response to this Invitation for Bids (IFB) and evaluated for responsiveness, responsibility, and price reasonableness. The bids from Accurate Septic Services, Inc. and Meeks Plumbing, Inc. were deemed non-responsible for failure to meet the minimum reference requirements.
Wind River Environmental, LLC has a satisfactory record of performance and possesses the required licensure to perform the services. Therefore, award is recommended to the lowest responsive and responsible bidder, Wind River ...

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