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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 25-1425    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 10/14/2025 In control: Administrative Services Department
On agenda: 11/18/2025 Final action:
Title: Approval of Amendment No. 12, Contract Y20-1061, Insurance Broker Services for Commercial Insurance Program, with Arthur J. Gallagher Risk Management Services, LLC, in the amount of $152,453.75, for a revised estimated contract amount of $1,063,013.75. ([Administration and Fiscal Services Department Risk Management and Professional Standards Division] Procurement Division)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

DATE: October 14, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: John Petrelli, Director, Risk Management and Professional Standards

PHONE: 407-836-9636

SUBJECT: Approval of Amendment No. 12 Contract Y20-1061, Insurance Broker Services for Commercial Insurance Program

ACTION REQUESTED:
title
Approval of Amendment No. 12, Contract Y20-1061, Insurance Broker Services for Commercial Insurance Program, with Arthur J. Gallagher Risk Management Services, LLC, in the amount of $152,453.75, for a revised estimated contract amount of $1,063,013.75. ([Administration and Fiscal Services Department Risk Management and Professional Standards Division] Procurement Division)
body

PROCUREMENT:
This amendment extends the contract for a six-month period from December 17, 2025 through June 16, 2026 to avoid a lapse in commercial insurance broker services and allowing sufficient time for the re-solicitation process to be completed. The re-solicitation was issued on October 22, 2025.
The contract currently provides insurance broker services and services that support the formation and annual maintenance of the County's captive insurance program. Arthur J. Gallagher Risk Management Services, LLC, in conjunction with one of their subsidiaries, Artex Risk Solutions, Inc., which serves as a consultant and has been assisting the County in the formation and maintenance of its captive insurance program.
FUNDING:
Funding is available in account number 5510-025-0328-3350.
APPROVALS:
The Risk Management Committee and the Risk Management Division concur with this
recommendation.


REMARKS:
On November 10, 2020, the Board authorized award of Contract Y20-1061, Insurance Broker Services for Commercial Insurance Program to Arthur J. Gallagher Risk Management Services, LLC., in the estimated amount of $615,000 for a three-year term with two additional ...

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