Interoffice Memorandum
DATE: November 5, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Mark Robinson, Assistant Manager, Water Reclamation Division
PHONE: 407-254-6791
SUBJECT: Approval of Change Order No. 1, Purchase Order M117957 for Mobile Belt Filter Press Rental at Hamlin Water Reclamation Facility
ACTION REQUESTED:
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Approval of Change Order No. 1, Purchase Order M117957, Mobile Belt Filter Press Rental at Hamlin Water Reclamation Facility, with Merrell Bros, Inc., in the amount of $130,500, for a revised total amount of $279,735.92. ([Utilities Department Water Reclamation Division] Procurement Division)
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PROCUREMENT:
This change order adds funding and extends the lease of this equipment for the period of November 1, 2025 through April 30, 2026 to allow Hamlin Water Reclamation Facility to continue the dewatering/disposal of its biosolids at 16000 Malcom Road, Winter Garden, FL.
FUNDING:
Funding is available in account number 4420-038-1360-3197.
APPROVALS:
The Water Reclamation Division concurs with this recommendation.
REMARKS:
On April 25, 2025, Purchase Order M117957 was issued to Merrell Bros Inc., in the amount of $149,235.92, which was within Procurement’s authority. The initial six-month rental of the belt filter press was needed when the original disposal methods of biosolids were no longer economical to continue due to logistic constraints. A vendor was selected to provide a portable belt filter press until a long-term contract was in place. The original rental period was from May 1, 2025 through October 30, 2025. Additional time is needed for the contract to be solicited, awarded and projected to be approved by the Board in February, 2026.