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File #: 25-1490    Version: 1 Name:
Type: Procurement Status: Passed
File created: 11/3/2025 In control: Administrative Services Department
On agenda: 12/2/2025 Final action: 12/2/2025
Title: Approval of Change Order No. 1, Purchase Order M117957, Mobile Belt Filter Press Rental at Hamlin Water Reclamation Facility, with Merrell Bros, Inc., in the amount of $130,500, for a revised total amount of $279,735.92. ([Utilities Department Water Reclamation Division] Procurement Division)

Interoffice Memorandum

 

DATE: November 5, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Mark Robinson, Assistant Manager, Water Reclamation Division

 

PHONE: 407-254-6791

 

SUBJECT: Approval of Change Order No. 1, Purchase Order M117957 for Mobile Belt Filter Press Rental at Hamlin Water Reclamation Facility

 

ACTION REQUESTED:

title

Approval of Change Order No. 1, Purchase Order M117957, Mobile Belt Filter Press Rental at Hamlin Water Reclamation Facility, with Merrell Bros, Inc., in the amount of $130,500, for a revised total amount of $279,735.92. ([Utilities Department Water Reclamation Division] Procurement Division)

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PROCUREMENT:

This change order adds funding and extends the lease of this equipment for the period of November 1, 2025 through April 30, 2026 to allow Hamlin Water Reclamation Facility to continue the dewatering/disposal of its biosolids at 16000 Malcom Road, Winter Garden, FL.

FUNDING:

Funding is available in account number 4420-038-1360-3197.

APPROVALS:

The Water Reclamation Division concurs with this recommendation.

REMARKS:

On April 25, 2025, Purchase Order M117957 was issued to Merrell Bros Inc., in the amount of $149,235.92, which was within Procurement’s authority. The initial six-month rental of the belt filter press was needed when the original disposal methods of biosolids were no longer economical to continue due to logistic constraints. A vendor was selected to provide a portable belt filter press until a long-term contract was in place. The original rental period was from May 1, 2025 through October 30, 2025. Additional time is needed for the contract to be solicited, awarded and projected to be approved by the Board in February, 2026.