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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1244    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/9/2024 In control: Administrative Services Department
On agenda: 8/27/2024 Final action: 8/27/2024
Title: Ratification of Change Order No. 3, Purchase Order No. M112164, Biosolids Management - South Water Reclamation Facility, with CompostUSA of Sumter County, LLC, in the amount of $365,000, for a revised total amount of $2,058,600. ([Utilities Department Water Reclamation Division] Procurement Division)
Interoffice Memorandum

DATE: August 9, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Mark C. Ikeler, P.E., Manager II, Water Reclamation Division

PHONE: 407-254-9705

SUBJECT: Ratification of Change Order No. 3, Purchase Order No. M112164, Biosolids Management - South Water Reclamation Facility

ACTION REQUESTED:
title
Ratification of Change Order No. 3, Purchase Order No. M112164, Biosolids Management - South Water Reclamation Facility, with CompostUSA of Sumter County, LLC, in the amount of $365,000, for a revised total amount of $2,058,600. ([Utilities Department Water Reclamation Division] Procurement Division)
body

PROCUREMENT:
This change order extends the purchase order service period from August 1, 2024 through September 1, 2024 and adds funding to cover services for the extended period while a procurement process is complete. The Board authorized award of the new contract on July 30, 2024. This extension is necessary to allow sufficient time for post-award document validation and contract execution.
FUNDING:
Funding is available in account number 4420-038-1351-3197.
APPROVALS:
The Water Reclamation Division concurs with this recommendation.
REMARKS:
On September 26, 2023, the Board ratified Purchase Order No. M112164, Biosolids Management - South Water Reclamation Facility, with CompostUSA of Sumter County, LLC, in the amount of $1,700,000, to support the removal of biosolid waste from the South Water Reclamation Facility, after the contracted vendor, Revinu, Inc., was unable to haul the loads required under contract Y22-131. The Purchase Order was initially created in the amount of $598,600 and subsequently increased as identified below.
This Change Order is critical to ensure the health and public safety of County residents and County employees and to maintain regulatory compliance. Failure to have this change order processed could result i...

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