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File #: 25-1431    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 10/21/2025 In control: Administrative Services Department
On agenda: 11/18/2025 Final action:
Title: Approval of Amendment No. 11, Contract Y21-125, HVAC Maintenance and Repair for Utilities, with Air Mechanical and Service Corp., in the amount of $100,000, for a revised estimated contract amount of $1,633,582.75. ([Utilities Department Fiscal and Operational Support Division] Procurement Division)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

DATE: October 23, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Jorge Reyes, Assistant to the Director, Utilities Department

PHONE: 407-254-9656

SUBJECT: Approval of Amendment No. 11, Contract Y21-125, HVAC Maintenance and Repair for Utilities

ACTION REQUESTED:
title
Approval of Amendment No. 11, Contract Y21-125, HVAC Maintenance and Repair for Utilities, with Air Mechanical and Service Corp., in the amount of $100,000, for a revised estimated contract amount of $1,633,582.75. ([Utilities Department Fiscal and Operational Support Division] Procurement Division)

body

PROCUREMENT:
This amendment increases the contract total to accommodate the 4% Consumer Price Index (CPI) adjustment approved in Amendment. No 10 and to account for the replacement of HVAC systems and critical component upgrades at several utility facilities. These improvements were made to extend the systems' lifespan and maintain operational efficiency through the remaining term of the contract which ends February 28, 2026. The Procurement Division projects to issue the resolicitation by mid-November.
FUNDING:
Funding is available in account numbers 4420-038-1301-3820, 4420-038-1310-3820, 4420-038-1359-3820, 4410-038-1301-3820, 4410-038-1031-3820, and 4410-038-1016-3820.
APPROVALS:
The Utilities Fiscal and Operational Support Division concurs with this recommendation.
REMARKS:
On February 23, 2021, the Board authorized award of Contract Y21-125 to Air Mechanical and Service Corp., in the amount of $1,321,596 for a three-year term with two additional one-year renewal terms.
Previous contract amendments are as follows:
Amendment No. 1: Increased the contract by $23,209, for a revised estimated contract amount of $1,344,805. This amendment added an additional facility, Orange County Eastern Regional Water Supply, to the contract and modified the McLeod Tr...

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