Interoffice Memorandum
DATE: November 18, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Jonathan Kohn, Manager, Community Action Division
PHONE: 407-836-6263
SUBJECT: Award of Invitation for Bids Y24-1081-AV, Community Center Security Access Control, Alarm Monitoring, Inspection, Repairs, and Installation
ACTION REQUESTED:
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Approval to award Invitation for Bids Y24-1081-AV, Community Center Security Access Control, Alarm Monitoring, Inspection, Repairs, and Installation, to the low responsive and responsible bidder, Lane Electronics and Alarm Systems, Inc., in the estimated contract award amount of $319,595 for a five-year term. ([Community and Family Services Department Community Action Division] Procurement Division)
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PROCUREMENT:
This contract will provide monitoring, repairs, inspection and installation of the access control to 15 Community Centers.
FUNDING:
Funding is available in account number 0001-062-2416-3810.
APPROVALS:
The Community Action Division and Business Development Division concur with this recommendation.
REMARKS:
Four bids were received in response to this Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonableness. Viking Security, Inc and Crime Prevention Security Systems L.L.C. were deemed non-responsible based on the results of the reference checks. Lane Electronics and Alarm Systems, Inc.’s price is reasonable, has a satisfactory record of performance and is considered responsible. Therefore, the recommendation for award is made Lane Electronics and Alarm Systems, Inc.
The bid tabulation is as follows:
Bidder: Five-Year Estimated Total
Lane Electronics and Alarm Systems, Inc. $319,595
Miller Electric Company $27,977,500
Viking Security, Inc Non-Responsible
Crime Prevention Security Systems L.L.C. Non-Responsible