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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1760    Version: 1 Name:
Type: Procurement Status: Passed
File created: 11/18/2024 In control: Administrative Services Department
On agenda: 12/17/2024 Final action: 12/17/2024
Title: Approval to award Invitation for Bids Y24-1081-AV, Community Center Security Access Control, Alarm Monitoring, Inspection, Repairs, and Installation, to the low responsive and responsible bidder, Lane Electronics and Alarm Systems, Inc., in the estimated contract award amount of $319,595 for a five-year term. ([Community and Family Services Department Community Action Division] Procurement Division)
Attachments: 1. 1081 BDD Memo

Interoffice Memorandum

 

DATE: November 18, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Jonathan Kohn, Manager, Community Action Division

 

PHONE: 407-836-6263

 

SUBJECT: Award of Invitation for Bids Y24-1081-AV, Community Center Security Access Control, Alarm Monitoring, Inspection, Repairs, and Installation

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y24-1081-AV, Community Center Security Access Control, Alarm Monitoring, Inspection, Repairs, and Installation, to the low responsive and responsible bidder, Lane Electronics and Alarm Systems, Inc., in the estimated contract award amount of $319,595 for a five-year term. ([Community and Family Services Department Community Action Division] Procurement Division)

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PROCUREMENT:

This contract will provide monitoring, repairs, inspection and installation of the access control to 15 Community Centers.

FUNDING:

Funding is available in account number 0001-062-2416-3810.

 

APPROVALS:

The Community Action Division and Business Development Division concur with this recommendation.

 

REMARKS:

Four bids were received in response to this Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonableness. Viking Security, Inc and Crime Prevention Security Systems L.L.C.  were deemed non-responsible based on the results of the reference checks.  Lane Electronics and Alarm Systems, Inc.’s price is reasonable, has a satisfactory record of performance and is considered responsible. Therefore, the recommendation for award is made Lane Electronics and Alarm Systems, Inc.

The bid tabulation is as follows:

 

Bidder:                                                                                                                                                   Five-Year Estimated Total

Lane Electronics and Alarm Systems, Inc.                                                               $319,595

Miller Electric Company                                                                                                                              $27,977,500

Viking Security, Inc                                                                                                                                                   Non-Responsible

Crime Prevention Security Systems L.L.C.                                                               Non-Responsible