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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 26-0021    Version: 1 Name:
Type: Procurement Status: Discussion Item
File created: 12/12/2025 In control: Administrative Services Department
On agenda: 1/13/2026 Final action:
Title: Selection of one firm and three ranked alternates to provide Landscape Management and Irrigation at the Orange County Convention Center, Request for Proposals Y25-164-AV, from the following firms alphabetically: Aero Groundtek LLC Arazoza Brothers Corp Helping Hand Lawn Care, LLC Yellowstone Landscape-Southeast LLC Further request Board authorization for the Procurement Division to negotiate and execute a contract in the not-to-exceed amount of $15,359,255.50 for a five-year term. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Convention Center Facility Operations Division] Procurement Division)
Attachments: 1. Agenda Score sheet, 2. 2026-01-13 PPP File 26-0021 Discussion Y25-164-AV Landscape Management
Interoffice Memorandum

DATE: December 12, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, FNIGP, CFCM, FNIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Ray Walls, Deputy Director, Orange County Convention Center

PHONE: 407-685-5684

SUBJECT: Selection of Firm, Request for Proposals Y25-164-AV, Landscape Management and Irrigation at the Orange County Convention Center

RECOMMENDATION:
title
Selection of one firm and three ranked alternates to provide Landscape Management and Irrigation at the Orange County Convention Center, Request for Proposals Y25-164-AV, from the following firms alphabetically:

Aero Groundtek LLC
Arazoza Brothers Corp
Helping Hand Lawn Care, LLC
Yellowstone Landscape-Southeast LLC

Further request Board authorization for the Procurement Division to negotiate and execute a contract in the not-to-exceed amount of $15,359,255.50 for a five-year term.

Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Convention Center Facility Operations Division] Procurement Division)

body

PROCUREMENT:
This contract will provide four diamond exterior landscape management services such as mowing, trimming, cutting, ground cover, weeding, mulching of landscape, and irrigation repairs at the Convention Center.
FUNDING:
Funding is available in account number 4430-035-0922-3810.

DISCUSSION:
Nineteen proposals were received for this Request for Proposals (RFP) and evaluated in accordance with the criteria set forth in the RFP. Brightview Landscape Services, Inc. was deemed non-responsive for qualifying their offer with a range of pricing. D4A Services, LLC, Ecophase LLC, Shawt & Son Handyman & More, Inc., The First Christian Pentecostal Church of God, Inc. and Total Care ...

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