Interoffice Memorandum
DATE: December 12, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, FNIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Ray Walls, Deputy Director, Orange County Convention Center
PHONE: 407-685-5684
SUBJECT: Selection of Firm, Request for Proposals Y25-164-AV, Landscape Management and Irrigation at the Orange County Convention Center
RECOMMENDATION:
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Selection of one firm and three ranked alternates to provide Landscape Management and Irrigation at the Orange County Convention Center, Request for Proposals Y25-164-AV, from the following firms alphabetically:
Aero Groundtek LLC
Arazoza Brothers Corp
Helping Hand Lawn Care, LLC
Yellowstone Landscape-Southeast LLC
Further request Board authorization for the Procurement Division to negotiate and execute a contract in the not-to-exceed amount of $15,359,255.50 for a five-year term.
Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Convention Center Facility Operations Division] Procurement Division)
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PROCUREMENT:
This contract will provide four diamond exterior landscape management services such as mowing, trimming, cutting, ground cover, weeding, mulching of landscape, and irrigation repairs at the Convention Center.
FUNDING:
Funding is available in account number 4430-035-0922-3810.
DISCUSSION:
Nineteen proposals were received for this Request for Proposals (RFP) and evaluated in accordance with the criteria set forth in the RFP. Brightview Landscape Services, Inc. was deemed non-responsive for qualifying their offer with a range of pricing. D4A Services, LLC, Ecophase LLC, Shawt & Son Handyman & More, Inc., The First Christian Pentecostal Church of God, Inc. and Total Care ...
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