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File #: 24-1517    Version: 1 Name:
Type: Procurement Status: Passed
File created: 10/2/2024 In control: Administrative Services Department
On agenda: 10/29/2024 Final action: 10/29/2024
Title: Approval to award Invitation for Bids Y24-1090-AV, West Orange Trail and Stations Landscape Management, to the low responsive and responsible bidder, D3 Enviroscape, LLC, in the estimated contract award amount of $840,600 for a five-year term. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Community and Family Services Department Parks and Recreation Division] Procurement Division)
Attachments: 1. 1090 BDD MEMO
Interoffice Memorandum

DATE: October 4, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Matt Suedmeyer, Manager II, Parks and Recreation Division

PHONE: 407-836-6202

SUBJECT: Award of Invitation for Bids Y24-1090-AV, West Orange Trail and Stations Landscape Management

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y24-1090-AV, West Orange Trail and Stations Landscape Management, to the low responsive and responsible bidder, D3 Enviroscape, LLC, in the estimated contract award amount of $840,600 for a five-year term.
In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Community and Family Services Department Parks and Recreation Division] Procurement Division)

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PROCUREMENT:
This contract will provide landscaping management services for the West Orange Trail and stations.

FUNDING:
Funding is available in account numbers 1050-062-1845-3810, 1050-062-1855-3810, 1050-062-1856-3810,1050-062-1857-3810, and 1050-062-1858-3810.


APPROVALS:
The Parks and Recreation Division and Business Development Division concur with this recommendation.

REMARKS:
Eight bids were received in response to this Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness. Synergy Contracting was deemed non-responsive for failing to submit references in a file format that is accessible or uncorrupt. Helping Hand Lawn Care, LLC and Seasonal Effects LLC were deemed ...

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