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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 25-176    Version: 1 Name:
Type: Procurement Status: Passed
File created: 1/9/2025 In control: Administrative Services Department
On agenda: 2/11/2025 Final action: 2/11/2025
Title: Selection of one firm and two ranked alternates to provide Employee Assistance Program Services, Request for Proposals Y24-181-TF from the following firms listed alphabetically: CIGNA dba Evernorth Care Solutions, Inc. ComPsych Employee Assistance Programs, Inc. MCH International LLC Further request Board authorization for the Procurement Division to negotiate and execute a contract in the not-to-exceed amount of $668,790 for a five-year term. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top-ranked firm if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate until a successful negotiation is reached. ([Administration and Fiscal Services Department Human Resources Division] Procurement Division)
Attachments: 1. RFP Y24-181-TF Score Sheet - Legistar, 2. RFP Y24-181 BDD Goal Analysis, 3. 2025-02-11 PPP File 25-176 Employee Assistance Program

Interoffice Memorandum

 

DATE: January 16, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Janelle Rivera, Benefits and Wellness Administrator, Human Resources

 

PHONE: 407-836-5817

 

SUBJECT: Selection of Contractor, Request for Proposals Y24-181-TF, Employee Assistance Program

 

ACTION REQUESTED:

title

Selection of one firm and two ranked alternates to provide Employee Assistance Program Services, Request for Proposals Y24-181-TF from the following firms listed alphabetically:

 

CIGNA dba Evernorth Care Solutions, Inc.

ComPsych Employee Assistance Programs, Inc.

MCH International LLC

 

Further request Board authorization for the Procurement Division to negotiate and execute a contract in the not-to-exceed amount of $668,790 for a five-year term. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top-ranked firm if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate until a successful negotiation is reached. ([Administration and Fiscal Services Department Human Resources Division] Procurement Division)

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PROCUREMENT:

This contract will provide employee assistance program services to eligible Orange County employees.

FUNDING:

Funding is available in account number 5540-025-0279-3197.

APPROVALS:

The Human Resources Division and Business Development Division concur with this recommendation.

REMARKS:

Three proposals were received in response to this Request for Proposals (RFP) and were evaluated in accordance with the criteria in the RFP.

The proposals were evaluated by the Procurement Committee on December 2, 2024. Commissioner Gomez Cordero  was assigned to the Procurement Committee.

The consensus scores of the Procurement Committee are attached.