Interoffice Memorandum
DATE: January 16, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Janelle Rivera, Benefits and Wellness Administrator, Human Resources
PHONE: 407-836-5817
SUBJECT: Selection of Contractor, Request for Proposals Y24-181-TF, Employee Assistance Program
ACTION REQUESTED:
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Selection of one firm and two ranked alternates to provide Employee Assistance Program Services, Request for Proposals Y24-181-TF from the following firms listed alphabetically:
CIGNA dba Evernorth Care Solutions, Inc.
ComPsych Employee Assistance Programs, Inc.
MCH International LLC
Further request Board authorization for the Procurement Division to negotiate and execute a contract in the not-to-exceed amount of $668,790 for a five-year term. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top-ranked firm if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate until a successful negotiation is reached. ([Administration and Fiscal Services Department Human Resources Division] Procurement Division)
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PROCUREMENT:
This contract will provide employee assistance program services to eligible Orange County employees.
FUNDING:
Funding is available in account number 5540-025-0279-3197.
APPROVALS:
The Human Resources Division and Business Development Division concur with this recommendation.
REMARKS:
Three proposals were received in response to this Request for Proposals (RFP) and were evaluated in accordance with the criteria in the RFP.
The proposals were evaluated by the Procurement Committee on December 2, 2024. Commissioner Gomez Cordero was assigned to the Procurement Committee.
The consensus scores of the Procurement Committee are attached.