Interoffice Memorandum
DATE: August 20, 2026
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Rafael Mena, Chief Information Officer, Information Systems and Services Division
PHONE: 407-836-5202
SUBJECT: Approval of Amendment No. 16, Contract Y7-517A, Renewal of Proprietary Software License and Maintenance Agreement for Financial Software
ACTION REQUESTED:
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Approval of Amendment No. 16, Contract Y7-517A, Renewal of Proprietary Software License and Maintenance Agreement for Financial Software, with CGI Technologies and Solutions, Inc., in the amount of $1,337,080 for a one-year term. ([Administration and Fiscal Services Information Systems and Services Division] Procurement Division)
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PROCUREMENT:
This amendment will secure annual maintenance support for the Advantage software system, provide the County with software enhancements, periodic software patches, diagnostic services, system documentation updates, online and telephone hotline support, and future software upgrades. This amendment renews the software license and maintenance agreement for the period of October 1, 2026 through September 30, 2027.
FUNDING:
Funding is available in account number 0001-031-0506-3192.
APPROVALS:
The Information Systems and Services Division concurs with this request.
REMARKS:
This application affects financial and subsystem users and supports operations in the following functions: finance (accounting, asset management, treasury accounting, and investment management), project and grants management, budget preparation, and procurement.
The one-year license and maintenance support renewal is detailed in the table below
Description Total
One-Year Advantage Maintenance Services and Licensing $1,238,130
GAXOC Automation Project Costs (Time and Material) $98,950
Total Combined $1,337,080
The price offered is considered to be fair and reasonabl...
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