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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-924    Version: 1 Name:
Type: Procurement Status: Passed
File created: 6/14/2024 In control: Administrative Services Department
On agenda: 7/9/2024 Final action: 7/9/2024
Title: Approval to award Invitation for Bids Y24-1009-KS, Splash Pad and Pool Services for Parks and Recreation, to the low responsive and responsible bidder, Huffman Inc. dba Nuwave Pool for Lot A, in the estimated amount of $389,250 for a three-year term. Further request authorization of the Procurement Division to renew the contract for two additional one-year terms. ([Community and Family Services Department Parks and Recreation Division] Procurement Division)
Attachments: 1. 2024-07-09 Administrative Services Department Consent Item-09
Interoffice Memorandum

DATE: June 14, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Matt Suedmeyer, Manager II, Parks and Recreation Division

PHONE: 407-836-6202

SUBJECT: Award of Invitation for Bids Y24-1009-KS, Splash Pad and Pool Services for Parks and Recreation

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y24-1009-KS, Splash Pad and Pool Services for Parks and Recreation, to the low responsive and responsible bidder, Huffman Inc. dba Nuwave Pool for Lot A, in the estimated amount of $389,250 for a three-year term. Further request authorization of the Procurement Division to renew the contract for two additional one-year terms. ([Community and Family Services Department Parks and Recreation Division] Procurement Division)
body

PROCUREMENT:
This contract will provide preventative maintenance and as-needed services for splash pads and pools for the Parks and Recreation Division. Services include pump and ground sprayers, chemical tanks, and sand filters for five splash pads and one pool within Orange County. Additional services include deck repairs, cleaning, prepping, and painting of pool surfaces, and maintaining the PH chemical levels at all locations.
FUNDING:
Funding is available in account number 1050-062-1801-3810.
APPROVALS:
The Parks and Recreation Division concurs with this recommendation.
REMARKS:
Three bids were received in response to this Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonableness. Price reasonableness was established by comparison to the current contract, Y18-1110. The bid from United Pool Maintenance LLC was deemed non-responsive for not submitting the minimum required references. The bid from USA Management was deemed non-responsive for adding additional agreements that conflict with the solicitation terms. Lot B received no bids; therefore it will not be aw...

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